Senior Associate, Onboarding Specialist

hitt; Falls Church (VA); On-site; USD 77,000 - 112,000; Full time

Job summary

HITT manages a comprehensive onboarding program nationwide, guiding new hires through pre-employment steps, IT setup, and first-day logistics. The Senior Associate, Onboarding Specialist coordinates in-person orientation at headquarters and regional virtual sessions, partnering with HR Compliance and Talent Development to enhance the new-hire experience.

The role requires a Bachelor’s in a related field and 5+ years of corporate experience, with strong communication, attention to detail, and the

Qualifications

• Bachelor's degree in Business, Hospitality, HR, or other relevant area of study required.
• 5+ years of experience in a corporate setting required.
• Proficiency in Microsoft Office Suite is required.
• Strong verbal and written communication skills are required.
• Ability to work autonomously and self-direct priorities is required.

Responsibilities

• Acts as the first line of support to candidates in the onboarding process, ensuring access to vital information and delivering white-glove service.
• Leads pre-employment steps post offer, guides through drug screening and onboarding paperwork, and confirms first day details.
• Leads biweekly in-person new hire orientation at headquarters and oversees regional virtual orientation facilitation.
• Manages content for new hire orientation and onboarding resources, keeping information current and engaging.
• Prepares executive onboarding plans with the Chief of Staff for VP and above hires.
• Gathers feedback at key milestones and partners with HR to identify improvements.

Skills

MS Office

Verbal and written communications

Autonomy

Leadership (plus)

Education

Bachelor's degree in Business/HR/Hospitality

Tools

Workday

Microsoft Office

Job description

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.

Senior Associate, Onboarding Specialist

Job Description:

The Senior Associate, Onboarding Specialist is designed to support a best-in-class new hire experience at HITT. This role will be the primary contact for new hires nationwide, their hiring managers, and various internal business stakeholders to ensure a seamless experience from signed offer to start date. This individual will guide new hires through pre-employment requirements, ensure managers are equipped to successfully onboard a new team member, and answer any questions or concerns throughout this phase.

The Senior Associate, Onboarding Specialist contributes to our overall engagement strategy and is responsible for leading and facilitating new hire orientation for in-person at our headquarters and overseeing our regional virtual orientation program, facilitated by an Associate level direct report. This role will help to familiarize new hires with our history and mission, culture and values, leadership team and work types. After day one, the Senior Associate, Onboarding Specialist will support the assimilation of our new hires to HITT's policies and protocols, their job responsibilities, and our various tools and resources to ensure their ultimate success and productivity.

The successful candidate will be empathetic, caring, and passionate about the holistic employee experience. They will be resourceful and a quick learner, and comfortable juggling multiple projects at once. This role requires excellent attention to detail and organization skills, as well as a keen eye for creating meaningful experiences.

This role reports to the Senior Manager, HR Compliance within the Human Resources department and will partner closely with our Recruiting team, HR Business Partners, and Talent Development team to gather and assess new hire feedback and execute future improvements to their experience.

RESPONSIBILITIES

• Acts as the first line of support to candidates in the process of onboarding or have newly begun employment with HITT helping to ensure their access to vital information and creating the best first impression possible through white glove service and engagement.
• Facilitates pre-employment requirements post a signed offer letter and guides candidates through drug screening, various onboarding paperwork, confirming their first day location and IT equipment, acquiring PPE and gear sizes, etc.
• Leads biweekly new hire orientation programs in-person for headquarters new hires and provides oversight to Associate team member for virtual regional orientation facilitation.
• Responsible for content management of new hire orientation, onboarding paperwork and various tools and resources for new hires and their manager's, ensuring information is always current, relevant, and engaging.
• Prepares executive onboarding plans in conjunction with Chief of Staff for new team members at the Vice President and above levels.
• Ensures feedback is gathered at key milestones of the new hire experience, i.e., following orientation, 30-60-90-day touchpoints, 6-month to 1-year anniversaries, etc. and partners with the HR Business Partner team to identify emergent themes and recommend solutions to enhance their experience.
• Partners with the Talent Development team to support learning and development initiatives that ensure new hires are equipped for success in their roles, such as recommending new or revamped training, facilitating new hire cohort activities or networking opportunities, etc.
• Supports HITT's Futures team, our unique entryway program into the construction industry, through interview panel coordination, career fair events, and other needs related to our internship and externship programs.
• Provides support as needed to HITT's Team Member Engagement Manager for major corporate events including holiday parties, summer picnics, and various appreciation activities, etc.

QUALIFICATIONS

• Bachelor's degree in Business, Hospitality, HR, or other relevant area of study required.
• 5+ years of experience in a corporate setting required.
• Proficiency in Microsoft Office Suite is required.
• Strong verbal and written communication skills are required.
• Ability to work autonomously and self-direct priorities is required.
• Previous people leadership experience is a plus.
• Spanish speaking and writing literacy proficiency is a plus.
• Experience with Workday is a plus.
• Experience in orientation facilitation, onboarding and/or events management is desirable.
• Critical thinking and willingness to go the extra mile, giving even the smallest tasks a high level of attention.

In accordance with Virginia Senate Bill 215 (SB 215), the base salary range for this position is:

$77,000.00 - $112,000.00

Compensation i