Senior Assistant Registrar

County Of Albemarle; Charlottesville (VA); Hybrid; USD 59,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid vacation

Sick leave

Employer-paid life insurance

Retirement plan (VRS)

Continuing education/training

Job summary

Albemarle County is seeking a Senior Assistant Registrar to support the Chief Deputy Registrar and General Registrar in administering voter registration and election processes. The role emphasizes accuracy, impartiality, and adherence to Virginia law while coordinating staff and ensuring smooth election operations.

The position requires handling complex records, training staff, and managing communications with officials and the public.

Qualifications

• Two (2) or more years of experience in election administration or as an Assistant Registrar.
• Must meet statutory Virginia qualifications for Assistant Registrar.
• Must be eligible to become a Notary Public in Virginia.
• Valid driver’s license and ability to meet County safety requirements.

Responsibilities

• Maintain and manage voter registration and election records in line with state requirements.
• Supervise Assistant Registrars and coordinate election staffing.
• Respond to inquiries from officials, candidates, and the public regarding procedures.
• Assist with early voting, absentee ballots, and election day preparations.
• Design and develop procedures to improve efficiency and accessibility of elections.

Skills

Office administration

Supervisory experience

Virginia election law knowledge

Communication skills

Project coordination

Education

Bachelor's degree or higher in public administration

Tools

Election management systems

MS Office / Google Workspace

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Regular EEO4 Parapro Charlottesville, VA, US

Salary Range: $28.34 To $31.32 Hourly

Voter Registration and Elections

12 Months, Full-Time

Non-exempt, Pay Grade 30

Job Summary/Objective:

The Senior Assistant Registrar serves as the principal operational support to the Chief Deputy Registrar and assists the General Registrar in administering voter registration and election processes for Albemarle County. This position performs advanced technical, clerical, and supervisory work to ensure the accurate registration of eligible voters and the lawful, impartial, and efficient conduct of elections in strict compliance with the Code of Virginia (Title 24.2), applicable federal election laws, and guidance issued by the Virginia Department of Elections.

Work is performed with a degree of independence within established legal and procedural frameworks and requires sound judgment, discretion, and absolute political neutrality.

Supervisory Responsibilities:

• Provide functional supervision and work direction to Assistant Registrars.
• Assist in the recruitment, training, scheduling, and evaluation of several hundred precinct election officers in advance of and during elections.
• Exercise delegated authority under the direction of the General and Deputy Registrar; does not independently establish policy or statutory interpretations.

Essential Functions:

• Maintain, audit, and manage complex physical and electronic voter registration and election records in accordance with state retention and security requirements.
• Examine voter registration applications and supporting documentation to determine eligibility pursuant to Virginia law.
• Supervise Assistant Registrars in the accurate processing, maintenance, and protection of voter records.
• Respond professionally and impartially to inquiries from elected officials, candidates, political parties, media representatives, advocacy organizations, and the general public regarding voter registration and election procedures.
• Coordinate and communicate with election officials in other Virginia localities on inter-jurisdictional voter registration matters.
• Review, process, and issue early voting and absentee ballots, both in-person and by mail, in compliance with statutory timelines and controls.
• Assist in all aspects of early voting and Election Day preparation, including logic and accuracy testing, materials distribution, and precinct readiness.
• As directed by General Registrar, design and develop operational materials and workflows to improve the efficiency, accessibility, and integrity of early voting and Election Day operations.
• Prepare official correspondence, including Denials of Voter Registration, in accordance with statutory notice requirements.
• Assist with the maintenance and content accuracy of the department’s public-facing website.
• Act on behalf of the Deputy Registrar and General Registrar during authorized absences, within the limits of delegated statutory authority.
• Perform other related duties as assigned, consistent with Virginia election law.

Competency: Knowledge/ Skills/Abilities:

• Thorough knowledge of office administration, records management, and election operations.
• Working knowledge of Virginia and federal voter registration and election laws, or the ability to rapidly acquire such knowledge.
• Ability to interpret and apply statutes, regulations, and procedural guidance with accuracy and consistency.
• Strong written and verbal communication skills, including the ability to convey complex information clearly to the public.
• Demonstrated supervisory, project coordination, and organizational skills.
• Proficiency with standard office software, databases, and election management systems.
• Ability to maintain professionalism, neutrality, and composure in politically sensitive environments.

Minimum Qualifications:

• Two (2) or more years of experience as an Assistant Registrar or equivalent election administration experience.
• Must meet the statutory qualifications to be appointed as an Assistant Registrar under the Code of Virginia.
• Must be eligible to become a Notary Public in the Commonwealth of Virginia.
• Valid driver’s license and ability to meet the County’s safe driver requirements.

Preferred Qualifications/Certifications:

• Experience in project management, public administration, or business administration.
• Postsecondary coursework or degree-level education in a related field.

Physical and Mental Requirements:

• Must be a qualified voter in the Commonwealth of Virginia (24.2-112, Code of Virginia).
• Assistant Registrars are appointed for a term not to exceed that of the appointing Registrar and serve at the discretion of the Registrar.
• Assistant Registrars may not be paid or volunteer workers in the campaign of a candidate for nomination or election to an office filled by election in whole or in part by the qualified voters of his/her jurisdiction.
• Assistant Registrars may not hold elective office and may not be the employee or deputy of an elected official.
• Nature of contact is generally cooperative.
• All work must be completed in a non-partisan fashion, incumbent must be able to tactfully handle partisan political statements made by officials, candidates, or the general public.
• Work is generally performed in an office setting, with infrequent travel to other sites.
• Requires frequent sitting or standing for extended periods with occasional moderate lifting.
• Requires operation of a variety of standard office machines.
• Frequent contact made with County staff, general public, candidates and elected officials.
• Some evening and weekend work required. Overtime is required as workload dictates.

Remote Work:

This position is eligible for a hybrid remote work schedule that is in compliance with the County’s Remote Work Policy and meets the operational and service needs for the position. All County staff must maintain residence within the Commonwealth of Virginia.

Salary Range:

The hiring range for this position is $28.34 - $31.32 per hour (approx. $58,948 - $65,154 per year). Starting offer is based on applicable education beyond minimum requirements and internal equity. The position also provides excellent benefits including 12 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, VRS retirement, and continuing education/training opportunities. This is a full time, FLSA non-exempt position. Internal candidates will receive pay adjustments in accordance with Local Government Personnel Policy, §P-60.

Application Deadline: October 23, 2026.

Albemarle County Core Values:

Albemarle County holds its employees to the highest standards in fulfilling the County’s Vision and Mission. We believe in excellence in public service through

Community:We expect diversity, equity and inclusion to be integrated into how we live our mission.

Integrity:We value our customers and co-workers by always providing honest and fair treatment.

Innovation:We embrace creativity and positive change.

Stewardship:We honor our role as stewards of the public trust by managing our natural, human, andfinancial resources respectfully and responsibly.

Learning:We encourage and support lifelong learning and personal and professional growth.