Senior Art Business Operations Lead - US

Keywords Studios Plc; Northern (KY); Hybrid; USD 150,000 - 180,000; Full time

Benefits offered by this job

Medical, dental and vision

Vacation & sick leave

Life & disability coverage

Paid basic and AD&D insurance

Voluntary insurance options

Voluntary FSA

401(k) retirement plan

Job summary

Keywords Studios is seeking a Senior Art Business Operations Lead to own cross-studio capacity visibility and demand-supply alignment across Create. The role provides BD-backed operational leadership and a transparent cadence to minimize bench risk and optimize delivery.

Reporting to the VP of Business Development (Create NA), this remote role starts with North America emphasis, with global collaboration and some travel to partner sites.

Qualifications

• Experience in cross-studio capacity planning and demand forecasting.
• Strong collaboration with BD, studios, and regional leadership.

Responsibilities

• Maintain real-time studio-level visibility into art headcount, active assignments, and availability across disciplines, locations, and confidence levels.
• Track engagements, ramp-ups, and project transitions to translate art availability into demand signals for BD and growth opportunities.
• Establish standard definitions and a repeatable cadence between BD, studio leads, and regional leadership to streamline demand visibility.
• Triage opportunities against capacity and skills to recommend delivery setups (dedicated, co-dev, or hybrid) and support RFPs with staffing scenarios.
• Expand availability tracking into co-development studios and identify cross-deployment options with partner teams.
• Spot bottlenecks early, coordinate resolution paths, and implement process updates to protect revenue and delivery.
• Deliver concise reporting on utilization, supply/demand gaps, and risk; build scalable operating model across regions.

Skills

Operations leadership

Capacity planning

BD collaboration

Cross-studio coordination

Job description

The Senior Art Business Operations Lead is a delivery-fluent, Business Development (BD)-embedded operations leader responsible for creating and maintaining an accurate operating view of art services capacity, utilization, active work, project wind-downs, and forecasted availability across Create.

Initially focused on North American art studios, the role will expand to other regions and co-development in art resources. It will provide business development, studio leadership, and Create leadership with the visibility needed to understand where work can be placed, where additional demand is needed, which skills are becoming available, and where communication or planning gaps may create revenue, staffing, or delivery risk.

The role will primarily focus on internal transparency, fostering trust, and establishing a clear operating cadence. As that foundation matures, the role will balance its focus between internal operating needs and external partner support across multiple accounts, including RFP responses, staffing and timing questions, partner-facing capability discussions, and production-level coordination. The role is not assigned to a single partner and is not the account owner, studio resource manager, or day-to-day producer - it is responsible for cross-studio visibility, demand/supply alignment, communication, early risk and opportunity identification, and escalation.

Reporting / Location

• Reports to: VP, Business Development (Create NA)
• Location: Remote (preferred North America), with regular overlap with global teams
• Travel: Periodic travel to partner sites, Keywords studios, and industry events as needed

• Capacity & Availability Intelligence: Maintain real-time studio-level visibility into art headcount, active assignments, and tiered availability (0–90+ days) across disciplines, locations, and confidence levels to prevent bench risk and underutilization.
• Pipeline & Demand Alignment: Track major engagements, ramp-ups, and project transitions, translating upcoming art availability into actionable demand signals for Business Development (BD) and growth opportunities.
• BD & Studio Operating Cadence: Establish standard definitions, data ownership, and a repeatable cadence between BD, studio leads, and regional leadership to streamline demand visibility and reduce urgent staffing requests.
• Opportunity Routing & Pursuit Support: Triage inbound opportunities against real-time capacity and skills to recommend optimal delivery setups (dedicated, co-dev, or hybrid) and support RFPs with accurate staffing scenarios.
• Cross-Studio & Partner Integration: Expand availability tracking into co-development studios, identify cross-deployment options, and advise partner teams to ensure capacity and timing statements remain grounded in reality.
• Continuous Improvement & Escalation: Spot data, timing, and routing bottlenecks early, coordinate clear resolution paths, and implement process updates to protect revenue and delivery.
• Leadership Reporting & Operating Strategy: Deliver concise reporting on utilization, supply/demand gaps, and risk, while building a scalable operational model that expands across regions without creating administrative bottlenecks.

Role Boundaries

This role:

• Owns cross-studio capacity visibility, operating cadence, demand/supply alignment, escalation routing, and the translation of art services supply into BD action.
• Serves as the operational bridge between studios and BD, and a horizontal partner-enablement resource across multiple accounts.

This role does not:

• Manage studio staffing or make staffing decisions.
• Own any client relationships, management, deal strategy, commercial negotiations, or account strategy..
• Serve as the day-to-day producer on projects.
• Act as a gatekeeper or centralized approval layer.

• Benefits package including Medical, Dental and Vision
• Vacation and sick leave
• Life & Disability coverage
• Paid Basic and AD&D insurance
• Voluntary Legal, Accident, Critical Illness and Hospital Indemnity coverage
• Voluntary FSA
• 401(k) retirement plan

The salary range for this position is $150,000 - $180,000 depending on experience.

Keywords Studios is dedicated to following a well-established Equal Opportunities Policy. We endeavor to create a workplace, which provides for equal opportunities for all employees and potential employees.

Note to Recruitment Agencies

Please be advised that Keywords Studios does not consider unsolicited resumes, or any form of contact initiated by unauthorized third parties, including recruitment or placement agencies, unless a pre-existing, valid agreement is in place. Any fees incurred by unauthorized third parties will not be compensated by Keywords Studios.

Privacy Notice

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AI Statement

Keywords Studios is committed to fair and ethical hiring practices. We expect candidates to conduct themselves with honesty and to participate in all applications and interviews independently, presenting their own knowledge and experience. Candidates should refrain from using Al assistance or third-party tools or services that could influence, capture, or otherwise interfere with the authenticity of the assessment process.

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Role Information: EN

Studio: Keywords Studios

Location: North America

Area of Work: Art Operations

Service Line: Create - Business Development

Employment Type: Full Time, Permanent

Working Pattern: Remote