Senior Admissions And Records Specialist

Victor Valley College; Victorville (CA); Presencial; USD 71.000 - 87.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical Insurance

Life Insurance

CalPERS Benefits

Descripción de la vacante

Victor Valley College is seeking a qualified candidate for two full-time, 12-month positions in the Admissions and Records Department. These roles offer detailed responsibilities including processing student data, handling registrations, and coordinating with multiple college departments to ensure accurate records and timely service to students.

Shifts are defined as Monday–Friday with two available schedules.

Formación

• Experience in admissions and records is preferred.
• Strong data entry and analytical abilities.
• Excellent customer service and communication skills.

Responsabilidades

• Provide program administrative and coordinative support for admissions and records.
• Process student information, registrations, evaluations, and enrollment tasks.
• Coordinate with District and College departments and external organizations.

Descripción del empleo

THIS RECRUITMENT WILL BE USED TO FILL TWO (2) POSITIONS

THIS POSITION IS ASSIGNED TO THE ADMISSIONS AND RECORDS DEPARTMENT

THIS POSITION IS A FULL-TIME, (12) MONTH, $78,660.00 ANNUALLY (RANGE 29 OF THE CLASSIFIED SALARY SCHEDULE)

F AIR LABOR STANDARDS ACT (FLSA) POSITION STATUS IS NON-EXEMPT

The hours of the positions are:

• Shift 1: Monday through Friday 9:00 AM to 5:30 PM
• Shift 2: Monday through Friday 10:30 AM to 7:00 PM

Candidates should be prepared to work either of these shifts. The final shift assignment will be determined and communicated at the time a job offer is extended.

EMPLOYEE BENEFITS

Comprehensive benefit package which includes:

• District paid medical, dental and vision insurance for the employee and dependents.
• District paid $50,000 life insurance policy for the employee.
• Participation in CalPERS, 20 paid holidays, 12 paid sick days and 12 paid vacation days (annual accrual increases per years of service up to a max of 22 days per year).

DEFINITION

Under direction, provides program administrative and coordinative complex support for admissions & records. Performs a variety of clerical, administrative and analytical duties in support of admissions and records department staff; provides detailed information, data completion and assistance to students and faculty regarding admissions, student records, evaluations, registration and enrollment; and performs related duties as assigned. Coordinates services with District, College Departments, staff and external organizations; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from assigned supervisory or management personnel. Exercises technical and functional direction over, and provides training to, less experienced staff. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

This classification in the Admissions and Records series responsible for performing the most complex work assigned to the series. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in the classification rely on experience and judgment to perform assigned duties and ensure efficient and effective delivery of program services. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to deliver services and complete assignments. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

This class aids and works in tandem with Admissions and Records Specialist, Admissions and Records Assistant to ensure completion of departmental duties.

EXAMPLES OF TYPICAL JOB FUNCTIONS

Management reserves the right to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Participates in the formulation, development, and implementation of program policies and procedures for the assigned student services function; program areas include, but are not limited to, admissions and records, employment, and other programs which lead to student academic success and self-sufficiency.
• Assists area administrator, in decisions as they pertain to student academic records, admissions & records, registration, priority registration mandates, other related mandates, evaluation processes, graduation and policies and how new policies/procedures will be implemented. Works closely with Enterprise Applications, Technology and Information Resources Department in the review of the college student information system (SIS), enrollment management system (EMS), student online enrollment tool (SET), and to ensure updates, maintenance, completion of those tools and systems are configured as they relate to Admissions & Records and Evaluations. Areas of expertise or focus maybe assigned and include Admissions & Records, Evaluations, Credit Enrollment, Credit Application, Non-Credit Enrollment, Non-Credit Application, Pathway Liaison, National Clearing House, Parchment, and Special Support Programs.
• Provides coordination, analytical and research methods training, reviews, processes, and updates residency and registration requirements information to the college webpages, catalog, student handbook, local board, international student enrollment regulations, and administrative polices for enrollment and billing purposes; makes decisions on appeals involving knowledge and analysis of Title 5 regulations as outlined in the Student Attendance Accounting Manual, legal updates from the State Chancellor's office, federal