Senior Administrator - Fund Administration

JTC Group; St. Louis (MO); Hybrid; USD 72,000 - 89,000; Full time

Job summary

JTC Group is seeking a Fund Services professional to administer a client portfolio under supervision, with a focus on risk awareness, relationship management and regulatory obligations. Hybrid workplace with exposure to private equity and real estate fund servicing.

You will handle investor onboarding, accounting, and quarterly reporting while ensuring AML/KYC, billing, and cash management are executed efficiently. Collaboration with auditors and junior staff is expected.

Qualifications

• 2+ years of private equity experience or fund administration experience.
• College degree preferred in accounting, business, math, finance, or economics.

Responsibilities

• Handle day-to-day investor servicing/onboarding, accounting and reporting for private equity and real estate funds.
• Process general ledger activity for investor-, fund-, and investment-level transactions.
• Process investor subscription documentation and AML/KYC procedures.
• Manage daily cash activity, wire transfers and bank reconciliations.
• Prepare and review quarterly accounting packages and partner allocations.
• Assist training of junior team members.
• Prepare US GAAP financials and partner capital statements.
• Ensure fund waterfall and management fee calculations align with LP/LLC documents.
• Prepare investor capital calls and distributions notices.
• Assist external auditors during year-end audits.
• Interact with clients on day-to-day matters and ad-hoc queries.
• Participate in technology reviews and propose enhancements.
• Manage billing and cash collection to minimize write-offs.
• Adhere to risk, compliance and CPD requirements and JTC values.

Skills

MS Office

Excel

Organizational skills

Communication skills

Attention to detail

Problem solving

Analytical skills

Education

College degree in accounting/business/math/finance/economics

Tools

MS Office

Excel

Job description

PURPOSE OF JOB

The role holder will be required to administer a client portfolio, under the supervision of a Line Manager. They should be able to demonstrate a clear understanding of the client's portfolio, including risk awareness, relationship management and contractual and statutory obligations.

EMPLOYMENT TYPE: Permanent

DEPARTMENT: Fund Services

DIVISION: Institutional Client Services

WORKPLACE STRUCTURE: Hybrid

Role Overview

PURPOSE OF JOB

The role holder will be required to administer a client portfolio, under the supervision of a Line Manager. They should be able to demonstrate a clear understanding of the client's portfolio, including risk awareness, relationship management and contractual and statutory obligations.

Main Responsibilities And Duties

• Responsible for the day-to-day investor servicing/onboarding, accounting, and reporting for private equity and real estate funds.
• Processes general ledger activity for investor-level, fund-level, and investment-level transactions.
• Processes investor subscription documentation and follows AML/KYC procedures.
• Handles daily cash activity, wire transfers and bank reconciliations.
• Prepares and reviews quarterly accounting packages, including partner allocations.
• Assist with the oversight and training of junior members of the team.
• Prepares and reviews US GAAP financial statements and partner capital statements.
• Ensures fund waterfall and management fee calculations are interpreted in accordance with relevant fund operating documents, e.g. LP or LLC agreements.
• Prepares and reviews investor capital call and distribution notices.
• Assists external auditors during year-end audits.
• Interacts with clients on day-to-day matters as well as on ad-hoc queries.
• Participates in regular technology and information reviews, identifies potential changes and enhancements, and recommends alternatives for implementation.
• Manage own billing and cash collection / debtors process, have an awareness of recoverability and work in an efficient manner so as to minimise write-offs.
• Adhere to Risk & Associated Compliance procedures in relation to regulatory requirements and AML legislation.
• Adhere to CPD requirements in accordance with qualification level and in-house procedures.
• Adhere to the JTC core values and expected behaviours.
• Any other duties as deemed necessary by Management.

Essential Requirements

• A minimum of 2 years of Private equity experience or fund administration experience required.
• A College degree (accounting business, mathematics, finance or economics degree preferred but not essential).
• Proficiency in MS Office. Strong Excel expertise.
• Strong organizational and communication skills.
• Attention to detail, problem solving and analytical skills.

The expected salary range for this position is $72,000 – $89,000 per year, based on experience and qualifications.

OUR COMMITMENT TO INCLUSION & WELLBEING

JTC is committed to fostering a healthy, inclusive organization where all individuals feel welcome and feel able to participate in the workplace fully. We value different perspectives, backgrounds and lived experiences. This includes supporting employee wellbeing so that people feel equipped to thrive.