Senior Administrative Support

Deltek Talent Management; Lincoln (MA); On-site; USD 70,000 - 95,000; Full time

Job summary

Quantech is seeking a Senior Administrative Support specialist to support our DoD customer at Hanscom AFB. This role provides high-level administrative assistance to senior leaders and organizational staff, handling analyses, written communications, and office operations to ensure mission continuity.

Responsibilities include keeping leadership informed, coordinating meetings and travel (DTS/NDEA), drafting and routing documents, and maintaining records per policy.

Qualifications

• Clearance: Secret Clearance required.
• Comprehensive executive/organizational admin support experience.
• DTS travel system familiarity and NDEA regulations.
• BA/BS degree or equivalent DoD experience.
• Strong document management, scheduling, and communications skills.

Responsibilities

• Keep leadership informed of issues affecting mission.
• Monitor tasks, initiatives, and schedules to ensure on-time completion.
• Draft, review, and coordinate documents for leadership approval.
• Disseminate program policy and initiative guidance to staff.
• Coordinate meetings, events, and provide background information.

Skills

Executive support

Administrative support

DTS experience

Travel planning

Education

BA/BS degree

Tools

DTS

Job description

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Job Title

Administrative Associate

Functional Title

Senior Administrative Support

Contract position State Location

Hanscom Air Force - MA US (Primary)

Education

Bachelor's Level Degree

Job Type

Full-time

Job Description

Quantech has a requirement for a Senior Administrative Support specialist to support our DoD customer at Hanscom AFB.

The Contractor shall provide high-level Administrative Support for senior managers and members of the organizational staff. The Senior Administrative Support specialist will provide a multitude of analysis, procedural competency, and process improvement strategies with increasing levels of responsibility. This includes but is not limited to researching and compiling information pertaining to specific projects/topics, preparing factual, clear, concise, and appropriately coordinated written communications, and ensuring seamless office operations.

Responsibilities may include the following:

• Keeping Leadership Informed: Ensuring leadership is kept informed of all issues of interest that relate to the mission of the directorate.
• Task Monitoring: Monitoring progress toward the accomplishment of various taskings, initiatives, and schedules.
• Document Preparation: Drafting, reviewing, and coordinating documents for the approval and signature of leadership.
• Policy Dissemination: Disseminating program policy and specific initiative guidance to members of the organization.
• Event & Meeting Support: Supplying background information and coordination efforts for various program events.
• Meeting Coordination: Coordinating, documenting, monitoring, and supporting a variety of physical and virtual meetings and conferences.
• Participant Coordination: Preparing background information and invitations for meeting participants, and ensuring meeting documentation is properly filed IAW organizational policy.
• Meeting Documentation: Documenting and tracking attendance logs, meeting minutes, and action items with corresponding action officers.
• Conferencing & Equipment Setup: Maintaining scheduling documents and requirements for video and online conferencing setup and execution, including maintaining equipment logs and setup instructions.
• Travel Support (DTS/NDEA): Providing travel planning and execution support. This includes serving as a Non-DTS Entry Agent (NDEA) per DODFMR guidelines and assisting with Centrally Billed Account (CBA) reconciliations (Permission Level 4) without certifying/approving invoices.

Job Requirements

JOB REQUIREMENTS

• Clearance: Secret Clearance (Required).
• Experience: Comprehensive experience providing executive and/or organizational-level administrative support with increasing levels of responsibility.
• DTS/Travel Expertise: Demonstrated experience with the Defense Travel System (DTS), Defense Travel Administrator procedures, NDEA regulations (DODFMR Vol 9, Ch 2), and CBA reconciliation protocols.
• Education & Experience Levels:
  • BA/BS degree and 8+years of experience (with at least 3 years in a DoD environment) OR
  • 12 years of experience (with at least 5 years in a DoD environment) providing administrative support.
• Operational Skills: Exceptional capability in reviewing and routing documentation, managing workflows, scheduling, and tracking/facilitating organizational tasks.

Salary information below is a general guide only. Salaries are commensurate with experience and qualifications, as well as business and market considerations.