Senior Administrative Specialist – Workforce Programs

Commonwealth of Kentucky; Frankfort (KY); On-site; USD 42,000 - 57,000; Full time

Job summary

Commonwealth of Kentucky, Education & Labor Cabinet, Department of Workforce Development, seeks an Administrative Specialist Senior for high‑level administrative support in Frankfort, KY. The FFTL position requires organization, research, and coordination across internal and external partners.

The role supports complex processes, maintains records, and develops standard operating procedures to ensure efficient division operations, with duties remaining within federal grant parameters.

Qualifications

• Bachelor's degree required.
• Three years of professional, administrative, or business experience.
• Substitution rules may apply: additional education substitutes for experience; additional experience substitutes for education.

Responsibilities

• Coordinates employer requests and assists management with assigning projects to Workforce Talent Project Managers; monitors activity and ensures timely follow-up.
• Coordinates scheduling for employer and partner meetings, travel, division activities and other events; maintains calendars and records.
• Maintains databases and division records; prepares recurring and ad hoc reports.
• Develops, updates and maintains standard operating procedures, administrative workflows, forms and other materials to support division operations.
• Responds to employer and stakeholder inquiries and coordinates referrals to workforce partners.
• Provides administrative and logistical support for statewide programs, apprenticeship initiatives, Rapid Response activities and other division projects.
• Performs other duties as assigned.

Education

Bachelor's degree

Job description

Commonwealth of Kentucky, Education & Labor Cabinet, Department of Workforce Development, seeks an Administrative Specialist Senior for high‑level administrative support in Frankfort, KY. The FFTL position requires organization, research, and coordination across internal and external partners.

The role supports complex processes, maintains records, and develops standard operating procedures to ensure efficient division operations, with duties remaining within federal grant parameters.