Senior Administrative Specialist: Program & Project Support

Socket.dev; Frankfort (KY); On-site; USD 47,000 - 52,000; Full time

Job summary

Education & Labor Cabinet in Frankfort, KY, seeks an Administrative Specialist Senior (FFTL) to provide high-level administrative support to staff and leadership. This is a federally funded time-limited position paid by a federal grant, with unclassified status.

Responsibilities include coordinating employer requests, scheduling meetings, maintaining records, developing procedures, responding to inquiries, and supporting division programs.

Qualifications

• Bachelor's degree required.
• Three years of professional administrative or business experience.
• Substitution rules: Additional education can substitute for the required experience; additional experience can substitute for the required education.

Responsibilities

• Coordinates employer requests and assists management with assigning projects to Workforce Talent Project Managers; monitors project activity and ensures timely follow-up.
• Coordinates scheduling for employer and partner meetings, travel, division activities and other events. Maintains calendars, travel documentation and related records.
• Maintains databases and division records; prepares recurring and ad hoc reports.
• Develops, updates and maintains standard operating procedures, administrative workflows, forms and other materials to support efficient and consistent division operations.
• Responds to employer and stakeholder inquiries and coordinates referrals to appropriate workforce partners.
• Provides administrative and logistical support for Statewide Workforce and Talent Team, apprenticeship initiatives, Rapid Response activities and other division programs, projects, meetings and special initiatives.
• Performs other duties as assigned.

Education

Bachelor's degree

Job description

Education & Labor Cabinet in Frankfort, KY, seeks an Administrative Specialist Senior (FFTL) to provide high-level administrative support to staff and leadership. This is a federally funded time-limited position paid by a federal grant, with unclassified status.

Responsibilities include coordinating employer requests, scheduling meetings, maintaining records, developing procedures, responding to inquiries, and supporting division programs.