Senior Administrative Specialist — Research & Education Support

Washington State University; Pullman (WA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid sick and vacation leave

Paid holidays

Medical, dental, life and disability保险

Retirement plan

Tuition waiver

Job summary

Washington State University is seeking an Administrative Assistant 3 to support the Department of Veterinary Microbiology and Pathology in Pullman, WA. You will coordinate faculty and graduate student processes, assist with personnel activities, and support sponsored-project administration in a dynamic academic and research environment.

The position emphasizes organization, collaboration, and the ability to handle multiple priorities while maintaining compliance and accurate records.

Qualifications

• Demonstrated ability to communicate effectively both orally and in writing.
• Demonstrated computer software skills, including office software (databases, spreadsheets, word processing).
• Demonstrated ability to work accurately and efficiently with numbers.
• Demonstrated ability to work independently and in a team environment.

Responsibilities

• Coordinate faculty meetings, departmental communications, faculty reviews, tenure materials, awards, and other activities.
• Assist with graduate student processes: grades, annual reviews, prelims, final defenses.
• Support onboarding, appointments, reappointments, funding changes, time and leave review, separation processes for USDA labs staff.
• Assist with pre- and post-award administration of USDA cooperative agreements, including documentation and reporting requirements.
• Maintain accurate and organized personnel and sponsored-project records while ensuring compliance with requirements.
• Serve as administrative point of contact across VMP and USDA partners to coordinate activities.

Skills

Communication skills

Computers proficiency

Numerical accuracy

Independent & team work

Education

Associate’s degree in business/public administration

Tools

Workday

Job description

Washington State University is seeking an Administrative Assistant 3 to support the Department of Veterinary Microbiology and Pathology in Pullman, WA. You will coordinate faculty and graduate student processes, assist with personnel activities, and support sponsored-project administration in a dynamic academic and research environment.

The position emphasizes organization, collaboration, and the ability to handle multiple priorities while maintaining compliance and accurate records.