Senior Administrative Specialist - Pulmonary Care

University of Chicago; Chicago (IL); Hybrid; USD 33,000 - 43,000; Full time

Job summary

The University of Chicago is seeking an Administrative Support professional for the BSD MED - Pulmonary - Administrative unit. The role supports multiple faculty and clinical staff, manages calendars, coordinates meetings, and assists with travel, events, and financial transactions.

Ideal candidates will have 5–7 years of related experience, proficiency with Oracle and GEMS, and strong communication skills within a university/clinical environment.

Qualifications

• Minimum 5–7 years of related administrative experience.
• Experience with Oracle and GEMS or similar reimbursement/payment systems.
• Experience handling high volumes of work with tight deadlines.
• Previous experience in a university, clinical setting, or academic medical center is preferred.
• Self-starter who can operate with limited oversight and manage competing priorities.

Responsibilities

• Provide administrative support to multiple faculty members and clinical staff.
• Process reimbursements/payments for faculty, staff and students where applicable.
• Maintain calendars for several faculty members and conference room schedules.
• Coordinate meetings, arrange food and room setups.
• Prepare presentations, reports, and correspondence."
• Coordinate travel arrangements and itineraries as needed.
• Assist with events, seminars, and visiting speakers.
• Support section website and email lists; triage inquiries and provide written updates.
• Monitor and manage a portion of the leader's budget and generate routine reports.

Skills

Administrative support

Time management

Communication skills

Microsoft Office

Calendar management

Attention to detail

Customer service

Education

Vocational training or equivalent experience

Tools

Oracle

GEMS

Job description

The University of Chicago is seeking an Administrative Support professional for the BSD MED - Pulmonary - Administrative unit. The role supports multiple faculty and clinical staff, manages calendars, coordinates meetings, and assists with travel, events, and financial transactions.

Ideal candidates will have 5–7 years of related experience, proficiency with Oracle and GEMS, and strong communication skills within a university/clinical environment.