Senior Administrative Specialist — Data, Grants & Records

CHARLESTON COUNTY; North Charleston (SC); On-site; USD 27,000 - 35,000; Full time

Job summary

Charleston County seeks an experienced administrative specialist to assist with data entry, document verification, and confidential information handling within the BIS Director's office.

The role supports department staff on projects, prepares reports and budgets, processes POs, payroll, and accounts payable, and performs HR tasks including personnel files and insurance renewals. A high school diploma and 5+ years of related experience are required; an Associate’s degree is preferred.

Qualifications

• High school diploma or GED with 5+ years of progressive admin experience.
• Associate’s degree preferred.
• Proficiency in Microsoft Office and GIS is a plus.

Responsibilities

• Answers and screens incoming calls and handles inquiries from the public, vendors, and staff.
• Conducts subject research and assembles materials for reports and projects.
• Updates and generates regular department reports.
• Opens and distributes mail; schedules appointments and meetings; records meeting minutes.
• Processes and prepares department purchase orders, payroll, requisitions, payments, and reimbursements.
• Performs HR tasks including personnel files and insurance renewals.
• Prepares documents and reports including grant applications, contracts, budgets, and statistics.
• Supports emergencies, special projects, and other duties as required.

Skills

Data entry

Administrative support

Research

Communication

Records management

Education

High school diploma or GED

Associate's degree preferred

Tools

Excel

Access

Word

GIS software

Online flood maps

Internet research

Job description

Charleston County seeks an experienced administrative specialist to assist with data entry, document verification, and confidential information handling within the BIS Director's office.

The role supports department staff on projects, prepares reports and budgets, processes POs, payroll, and accounts payable, and performs HR tasks including personnel files and insurance renewals. A high school diploma and 5+ years of related experience are required; an Associate’s degree is preferred.