Senior Administrative Specialist, CTE Programs

Moses-Lake-School-District-161; Moses Lake (WA); On-site; USD 36,000 - 43,000; Full time

Job summary

Moses Lake School District 161 in Moses Lake, WA, seeks a detail-oriented Secretary IV to provide advanced administrative support at the Columbia Basin Technical Skills Center. You will coordinate student enrollment, academic records, and state reporting, while handling grants, budgets, and interdistrict communications.

The role requires strong knowledge of student information systems, data accuracy, and collaboration with district personnel, counselors, and partners.

Qualifications

• High school diploma or GED required; postsecondary business admin training preferred.
• Minimum five years of progressively responsible administrative experience, preferably in education.
• Experience managing student records, program documentation, and financial records.
• Proficient with Google Workspace, MS Office, spreadsheets, databases, and SIS.
• Strong written and verbal communication, organization, and problem-solving skills.
• Ability to collaborate with administrators, counselors, and external partners.

Responsibilities

• Manage enrollment, registration, and withdrawal processes and maintain student records in Skyward and similar systems.
• Develop and maintain course masters, codes, credits, and program information for instructional programs.
• Coordinate administrative processes for technical preparation, college credit opportunities, and credentials.
• Provide grant and budget support, track expenditures, and assist with purchasing and invoices.
• Coordinate interdistrict communications, agreements, and reporting with partners and OSPI.
• Maintain health, safety, and confidential records and support program audits and compliance.

Skills

Administrative experience

Data management

Communication skills

Confidentiality

Education

High school diploma or GED

Postsecondary business admin training

Tools

Google Workspace

Microsoft Office

Skyward

InTouch

Red Rover

Job description

Moses Lake School District 161 in Moses Lake, WA, seeks a detail-oriented Secretary IV to provide advanced administrative support at the Columbia Basin Technical Skills Center. You will coordinate student enrollment, academic records, and state reporting, while handling grants, budgets, and interdistrict communications.

The role requires strong knowledge of student information systems, data accuracy, and collaboration with district personnel, counselors, and partners.