Senior Administrative Specialist - Clerk Office

City of Chicago; Chicago (IL); On-site; USD 53,000 - 72,000; Full time

Job summary

City of Chicago, Office of the City Clerk, seeks a Senior Administrative Assistant to support a City manager and supervise staff performing clerical and administrative duties. The role includes data analysis, report preparation, and ensuring compliance with department policies.

Starting salary is $62,544 annually. The position is open to the public and follows the City’s bargaining unit guidelines. Location is 121 N. LaSalle St, Chicago, IL 60602, with standard weekday hours.

Qualifications

• Three years of administrative, office assistant or secretarial experience.
• OR a diploma or certificate from a vocational or business program plus two years of experience.
• OR an associate degree plus one year of experience.

Responsibilities

• Assists staff with office operations and clerical duties.
• Researches, compiles, and analyzes data for reports.
• Prepares reports and interprets directives to staff.
• Schedules events and coordinates office support services.
• Maintains databases and spreadsheets; reviews documents for accuracy.
• Supervises office staff and ensures procedures are followed.

Skills

Strong leadership

Team management

Performance monitoring

Coaching knowledge

Organizational management

Problem solving

Conflict resolution

Cashiering & payments

Education

Diploma/certificate in office administration

2 years admin experience after diploma

Associate degree + 1 year experience

Tools

Database software

Spreadsheet software

Job description

City of Chicago, Office of the City Clerk, seeks a Senior Administrative Assistant to support a City manager and supervise staff performing clerical and administrative duties. The role includes data analysis, report preparation, and ensuring compliance with department policies.

Starting salary is $62,544 annually. The position is open to the public and follows the City’s bargaining unit guidelines. Location is 121 N. LaSalle St, Chicago, IL 60602, with standard weekday hours.