Senior Administrative Specialist

Duke Energy Corporation; Holiday (FL); On-site; USD 36,000 - 50,000; Full time

Job summary

Duke Energy Corporation is hiring for an experienced administrative professional to provide support across multiple managers. The role requires operating with limited supervision and handling confidential information in a fast-paced office environment.

Primary duties include preparing documents, managing calendars, coordinating travel, and handling invoices and time entries. Strong computer proficiency and the ability to multitask are essential for success in this on-site position.

Qualifications

• Requires strong computer skills.
• Proficient with Microsoft Office suite, including Excel and PowerPoint.
• Ability to multi-task and prioritize assignments efficiently.
• Excellent written and oral communication within a department.

Responsibilities

• Uses Word, PowerPoint and Excel to prepare correspondence, reports and presentations.
• Maintains files and calendars; screens calls, visitors, mail and email.
• Coordinates travel arrangements and tracks expenses.
• Processes invoices and time entry; manages office supplies.
• Assists in coordinating charity events.

Skills

MS Office

Excel

PowerPoint

Communication

Multi-tasking

Education

High School/GED

Job description

More than a career - a chance to make a difference in people's lives.

Build an exciting, rewarding career with us - help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits.

Job Summary

This is the career/senior level of the administrative hierarchy. Employees at this level provide administrative support to work groups in the organization. At this level, the individual has developed specialized skills or is multi-skilled through considerable on-the-job experience and completes work with a limited degree of supervision. This position typically supports multiple managers and serves in a non-exempt capacity.

Responsibilities

• Uses software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Depending upon the organization, may prepare and update functional reports or records requiring compilation of information from multiple sources; may maintain plant records as required.
• Receives, screens and directs incoming calls, visitors, mail and e-mail.
• Maintains files and calendars.
• Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses.
• Processing invoices and time entry
• Manages office supplies
• Assists in the coordination of charity events

Basic/Required Qualifications

• High School/GED
• Minimum 2 years' related work experience

Additional Preferred Qualifications

• Strong computer skills
• Demonstrated knowledge and experience with Microsoft Office suite applications, including Excel and PowerPoint.
• Demonstrated ability to multi-task and prioritize assignments.
• Demonstrated ability to communicate (both written and oral) in a clear, concise and effective manner.
• Ability to effectively interface with multiple across a department, e.g. managers, supervisors, employees
• Experience working in a fast-paced, demanding environment with changing conditions.

Working Conditions

• Onsite Mobility Classification - Work will be performed at a company facility. On-site employees are also required to live within a reasonable daily commute to their assigned work location, not greater than 50 miles one way.
• Performs work in normal office environment
• May be required to provide assistance in multiple areas as needed.
• Position may be located at a generating plant, regional office, etc.
• Prolong sitting at desk/computer.
• May be required to travel for training and/or assistance at other sites and may be required to work overtime.

Specific Requirements

• Valid driver's license

Travel Requirements

5-15%

Relocation Assistance Provided (as applicable)

No

Represented/Union Position

No

Visa Sponsored Position

No. This is not a Visa Sponsored Position. This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future.

Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.