Executive Assistant I – PGO Carolinas West Region Services

100 Duke Energy Carolinas, LLC; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

Duke Energy in Charlotte, NC seeks an Executive Assistant to support the Vice-President, Region Services for Power Grid Operations. You will manage calendars, screen calls, draft correspondence, and coordinate with senior staff to ensure smooth operations.

The role requires handling confidential information with integrity, organizing travel and meetings, producing materials, and leveraging Microsoft Office and AI tools for efficiency.

Qualifications

• Bachelor’s degree plus 2 years of experience or high school/GED plus 4 years of related experience.
• Must possess all basic/required qualifications.

Responsibilities

• Screens calls for the executive and handles moderately complex inquiries.
• Communicates sensitive information to senior management or external sources.
• Prepares correspondence with excellent written communication.
• Manages confidential information with highest integrity.
• Coordinates scheduling and meetings with internal and external executive staff.
• Produces travel arrangements and meeting preparations.
• Reviews and processes expense reports within delegated authority.
• Maintains confidential records and data from multiple sources.

Skills

Written communication

Discretion & integrity

Interpersonal skills

Executive support

Multi-tasking

Education

Bachelor’s degree

High School Diploma or GED

Tools

Microsoft Office Suite (Outlook, Teams, Excel, Word, PowerPoint)

Adobe

Job description

Executive Assistant to Vice-President, Region Services for Power Grid Operations

This position will support the Vice-President, Region Services for Power Grid Operations at the Duke Energy Plaza in Charlotte, NC.

Job Responsibilities

• Screens calls for the executive and responds to moderately complex inquiries from management, employees, or external sources regarding a variety of questions, such as clarification of company policy and procedures.
• Communicates sensitive information to senior management or external sources.
• Prepares correspondence and written communications using a variety of excellent written communication skills.
• Experience with managing confidential information with the highest integrity.
• Coordinates with internal and external executive-level staff to accomplish moderately complex activities, such as scheduling, identifying outside speakers, coordinating in-person or virtual group meetings or events.
• Receives general direction.
• Identifies needs and initiates administrative projects.
• Performs considerable coordination and follow-through.
• Sets priorities and procedures for accomplishing work and may delegate portions to others.
• Manages the electronic mail of the executive in their absence.
• Reviews incoming mail, makes decisions as to proper handling and prepares responses or delegates/manages responses by others.
• Maintains confidential records and reports.
• Collects, compiles and analyzes data from several sources of information.
• May request others to collect and calculate the data.
• Provides support in preparation for the executive's meetings.
• May coordinate the preparation or compilation of various meeting materials.
• Interfaces with subordinates of the executive to plan and coordinate materials.
• Utilizes Microsoft Office and other software products at a high level of proficiency to include Outlook, Teams, Excel, Word, Power Point and Adobe.
• Will also utilize artificial intelligence tools as needed for efficiency and effectiveness.
• Prepares expense reports and reconciliation statements.
• Reviews and approves, within delegated parameters, expense reports of others.
• Coordinates travel arrangements and meeting preparations.
• Anticipates a variety of simple to complex needs and potential issues; ensures all needs are met and issues are proactively addressed.
• Maintains a consistently high level of availability to provide support to the executive according to the executive's schedule.
• May require flexibility in work hours or locations.
• May require some travel.
• Maintains and demonstrates current knowledge of Duke Energy enterprise organization and business operations.
• Understands the work preferences and needs of the executive.
• Communicates effectively with other executives and their support staffs.
• Exercises excellent interpersonal skills and demonstrates the ability to work with employees at all levels within and outside the organization in a highly professional manner.
• Effectively handles a wide variety of telephone calls, mail, visitors, and appointments to effectively manage the time of the executive.

Basic/Required Qualifications

• Bachelor’s degree and 2 years of experience or High School/ GED and 4 years of work-related experience.

Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.

Desired Qualifications

• Currently in an Executive Assistant position.
• Experience with and thorough understanding of compiling and managing team expense reports.
• Initiative with strong problem-solving skills and sound judgment.
• Ability to communicate (both written and oral) in a clear, concise, and effective manner.
• Experience coordinating with internal and external executive-level staff to accomplish moderately complex activities, such as scheduling, identifying outside speakers; developing agendas or recreational programs for non-local group meetings or events.
• Ability to research independently, multi-task, and meet deadlines under tight timeframes.
• Ability to build working relationships with all levels of organization – inside and outside of Duke Energy.
• Ability to work effectively in a work plan driven / team environment.
• Thorough knowledge of Duke Energy organization, policies and procedures.

Travel Requirements

• 5‑15% travel.

Additional Details

• Relocation Assistance Provided (as applicable).
• No Represented/Union Position.
• No Visa Sponsored Position. This is not a Visa Sponsored Position. This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future.

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Duke Energy values ideas that come from a diverse and inclusive workforce, and we’re dedicated to providing a work environment where all people are valued, respected and able to reach their full potential.

Duke Energy is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, sex, pregnancy, childbirth or related medical conditions, including but not limited to lactation, religion, national origin, ancestry, ethnicity, citizenship, sexual orientation, gender identity, gender expression, age, marital status, physical or mental disability, genetic information, medical condition, military status, or protected veteran status.

Duke Energy complies with all applicable state, federal and local laws, regulations and ordinances prohibiting discrimination.