Senior Administrative Secretary: Calendar & Budget Support

Ysleta Independent School District

El Paso (TX)

On-site

USD 30,000 - 42,000

Full time

14 days+

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Job summary

Ysleta Independent School District is seeking a proactive secretary to perform complex and diverse administrative tasks with minimal supervision. The role involves handling confidential information and frequent contact with district staff, students, parents, and external agencies to support principal/administrator responsibilities.

Essential duties include managing calendars, preparing documents, scheduling meetings, and handling budgets.

Qualifications

High School diploma or GED is required, plus knowledge of office technology.
Five (5) years of general clerical/secretarial experience.
Ability to use current office technology and word processing/spreadsheet applications.
Ysleta ISD Paraprofessional Test may assess skills.

Responsibilities

Prepare correspondence, forms, manuals, reports, presentations, and other documents for administrator.
Schedule appointments and maintain the administrator's calendar.
Answer routine questions and route inquiries to the appropriate personnel.
Set up meetings, reserve venues, and arrange refreshments and catering as needed.
Make travel arrangements including hotel bookings and conference registrations.
Prepare purchase orders and payment authorizations.
Assist administrator with budget and timesheets.
Research information for administrative reports.
Attendance at the work site is required to meet essential functions.