Senior Administrative Secretary - Academic Dept (Brookings)

South Dakota State University; Brookings (SD); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Retirement plan

Paid holidays

Vacation leave

Tuition remission

Job summary

South Dakota State University’s Department of Civil and Environmental Engineering seeks a dependable Senior Secretary to provide administrative support for the department head, faculty, staff, and students. The role involves coordinating schedules, maintaining records, handling purchasing, and assisting with budget planning in a dynamic academic setting.

Located in Brookings, SD, the position requires skills in organization, communication, and multitasking, with a focus on accuracy and

Qualifications

• General office practices and procedures.
• Basic budgeting, accounting, and purchasing processes.
• Microsoft Office Suite proficiency (Excel, Word, PowerPoint, Outlook).
• Business English, including grammar, spelling, and punctuation.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Coordinate schedules and help maintain accurate departmental records and databases.
• Oversee purchasing, invoices, and office supply orders to keep daily operations running smoothly.
• Assist department leadership with departmental budget planning, monitoring, and management.
• Provide friendly, reliable administrative support to faculty, staff, and students.
• Day-to-day administrative functions helping to ensure compliance with department, college and university policies and procedures.
• Help plan and organize departmental meetings, events, and student visits.
• Support position searches by coordinating materials and communication.
• Maintain up-to-date website content and assist with departmental communications.
• Arrange travel and logistics for faculty, guests, and departmental visitors.

Skills

Office administration

Budgeting basics

Microsoft Office

Communication skills

Records management

Job description

South Dakota State University’s Department of Civil and Environmental Engineering seeks a dependable Senior Secretary to provide administrative support for the department head, faculty, staff, and students. The role involves coordinating schedules, maintaining records, handling purchasing, and assisting with budget planning in a dynamic academic setting.

Located in Brookings, SD, the position requires skills in organization, communication, and multitasking, with a focus on accuracy and