Senior Administrative Secretary

Mhs PA; Hershey (PA); On-site; USD 40,000 - 60,000; Full time

Job summary

Milton Hershey School is seeking a Middle Division Senior Administrative Secretary to support the Athletic Director/Dean of Students. Responsibilities include coordinating sports administrative details, HR processing, scheduling events, and maintaining records. This crucial role demands exceptional organizational and interpersonal skills, with prior administrative experience preferred.

Qualifications

• 3+ years of successful administrative experience.
• Experience in a fast-paced and dynamic setting is preferred.
• MHS experience is a plus.

Responsibilities

• Coordinate administrative details related to the sports program.
• Facilitate HR related matters such as hiring and job changes.
• Coordinate scheduling for events and maintain accurate records.

Skills

Organizational Skills

Interpersonal Skills

Multitasking

Education

High School Diploma or GED

Tools

Microsoft Suite

Google Suite

Databases

Job description

Job Category: Administrative Support (Clerical & Secretarial)

Milton Hershey School (MHS) is one of the world’s premier pre-K through 12th grade private schools, dedicated to providing cost-free education and housing to students from disadvantaged backgrounds. Founded in 1909 through the generosity of Milton and Catherine Hershey, MHS is fully endowed, ensuring students have the resources they need to thrive. The school has empowered nearly 12,000 graduates to lead fulfilling and productive lives and currently serves approximately 2,200 students—with ongoing expansion efforts to support even more young learners.

MHS is hiring a Middle Division Senior Administrative Secretary to support the Athletic Director/Dean of Students. This position provides general administrative support within the Middle Division Administrative team and handles the following responsibilities:

• Coordinates all administrative details related to the sports program by using Arbiter Sports. Coordinates setting up teams, opponents, rosters, etc.
• Facilitates processing of HR related matters such as hiring, job changes & separations.
• Coordinates staffing for events including coaches, event workers, refs, etc.
• Coordinates scheduling of all facilities and fields for practices, games, etc..
• Orders the supplies, processes all relevant financials, and coordinates transportation.
• Tracks participation and collects scores.
• Maintains detailed and accurate record-keeping and ensures compliance with certifications, trainings, etc.
• Extensive cross-functional collaboration and communication.

Qualifications:

• High School Diploma or GED.
• 3 or more years of successful administrative experience in a fast-paced and dynamic setting. MHS experience is a plus.
• Proficient utilizing software including Microsoft, Google, and databases.
• Exceptional organizational skills including the ability to multitask in a fast-paced and dynamic environment.
• Exceptional interpersonal skills with staff and students.
• High degree of detail orientation.
• Candidates must demonstrate a high degree of integrity as all MHS staff are role models for students.
• Candidates should be eager to engage with students.

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Milton Hershey School does not discriminate against applicants or employees, in hiring, promotion or any terms or conditions of employment, on the basis of race, color, national or ethnic origin, ancestry, sex, age, religion or religious creed, veteran status, disability or use of a guide or support animal because of the blindness, deafness or physical handicap of the user or because the user is a handler or trainer of support or guide animals, or any other status protected under applicable federal or Pennsylvania law.

Milton Hershey School does not discriminate in admissions or other programs and services on the basis of race, color, national or ethnic origin, ancestry, sex, religious creed or disability. Read important MHS policies on equal opportunity and diversity, equal employment opportunity, and more.