Senior Administrative Assistant

The Hershey Company; Hershey (PA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

A leading company in the food industry seeks an Executive Assistant to support senior leaders in managing their calendars, coordinating meetings, and handling various administrative tasks. The role requires strong organizational skills, proficiency in Microsoft applications, and the ability to manage multiple priorities effectively. This position may offer flexible remote work options on certain days, fostering a balanced work environment.

Qualifications

• Minimum 3 years of progressive administrative experience, preferably supporting executives.
• Strong proficiency in various software tools including Microsoft applications and SAP.
• Excellent organizational skills and attention to detail required.

Responsibilities

• Manage schedules and logistics for VP and senior leaders, including meetings and travel.
• Prepare meeting agendas, take notes, and manage follow-ups.
• Support data analytics and create presentations for internal meetings.

Skills

Excellent word processing/computer skills

Ability to manage multiple priorities

Strong communication skills

Attention to detail

Analytical ability

Excellent organizational/time management skills

Strong interpersonal skills

Education

Associate degree or higher

Tools

SAP

SharePoint

Microsoft Co-pilot

Power Point

Excel

Outlook

Teams

OneNote

Word

Job description

Job Location: Hershey, PA

Responsibilities include, but are not limited to:
• Manage Vice President’s and Sr Directors calendars by prioritizing schedules and meetings.
• Assist in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology (WebEx/Teams) based on participant needs, and all other meeting logistics including on site room setup/ meal coordination / external support. May further prepare meeting briefing documents by taking, summarizing through copilot and disseminating notes and formulating post-meeting action item lists.
• Manage logistics including off-site meetings, booking rooms in 3rd party locations, and incorporating travel time and juggling logistics as appropriate physically at the offsite location.
• Act as a proxy for communications and approvals as authorized. This includes interfacing with internal and external senior executives. You must be able to answer general questions as necessary and refer routine matters to appropriate parties and follow-up to ensure proper disposition.
• Support department leaders in coordination and scheduling of travel arrangements and process expense reports for Vice President.
• Data Analytics experience including using generative AI in optimizing communication.
• Strong Proficiency/Aptitude with learning software/databases/dashboards/scorecards
• Support department with administrative tasks and analytical support as needed
• High proficiency in creating Power Point decks for internal meetings with senior leaders.
• Support BOD presentation prep with onsite collaboration with key leaders including EC members.
• The Individual may be required to work “full time in office” or they might have the option to follow Hershey’s “Best of Both” approach that allows remote work on Mondays and Fridays only.

Skills
• Excellent word processing/computer skills (One Note, Outlook, Teams, Power Point, Word, Excel, SAP, SharePoint, Microsoft Co-pilot)
• Ability to manage multiple priorities
• Ability to set priorities
• Ability to interact with internal and external executives and customers
• Pro-active thinking and action
• Analytical ability
• Personal initiative
• Attention to detail
• Strong communication skills (oral and written)
• Follow-through
• Responsiveness
• Strong Interpersonal skills
• Ability to compose correspondence
• Excellent organizational/time management skills
• Ability to handle confidential information
• Ability to use good judgement and discretion
• Team player
• Organized/efficient in leading and prioritizing work tasks for VP and EC Leadership teams

Minimum Education & Skills
Education: Associate degree or higher strongly preferred.
Experience: At least 3 years progressive administrative experience; experience supporting executives highly preferred