Senior Administrative & Programs Coordinator - Early Childhood

Grandsettlement; Northern, New York (KY, NY); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Life insurance

401k plan

Vacation time

Personal time off

Sick time off

Job summary

Grandsettlement is seeking a Senior Administrative Assistant in The Bronx, NY to support Head Start/Early Head Start programs. The role evolves during startup for two years, with duties revisited as sites come online. Schedule is Monday-Friday, with flexibility for program needs.

The candidate will manage the Sr. Director’s calendar, prepare HR and financial documents, and liaise with vendors and staff to maintain smooth operations.

Qualifications

• BS degree in Business Administration or related field.
• Excellent interpersonal skills.
• Able to work independently & collaboratively; some administrative experience.
• Proficiency in Microsoft Word & Excel; well-developed organizational skills.
• Able to create, maintain and manage internal record-keeping with fiscal collaboration.
• Strong desire to gain knowledge of Head Start Standards & fiscal requirements.
• Meet all employee health requirements in Head Start Standards.
• Strong administration support skills and attention to detail.

Responsibilities

• Provide admin support to ensure smooth program operations.
• Assist with managing Sr. Director’s calendar and scheduling meetings.
• Coordinate documents including new hire paperwork and accounting documentation.
• Interface professionally with vendors, staff, partners, consultants, and community service reps.
• Plan and migrate Staff HR files in COPA and update regularly.
• Coordinate travel for Sr. Director and Managers as needed for training.
• Assist program with internal ERSEA file reviews.
• Train new Program Assistant.
• Develop relationships at all levels of the organization.
• Assist with budget related activities.
• Assist with centralized purchasing requests and procedures.
• Review variance reports and update policies to meet HS standards.
• Provide executive administrative support to the Regional Director and management.
• Prepare correspondence, reports, and meeting minutes.

Skills

Interpersonal skills

Independent work

MS Word

MS Excel

Record keeping

Head Start knowledge

Attention to detail

Education

BS degree in Business Administration or related field

Job description

Grandsettlement is seeking a Senior Administrative Assistant in The Bronx, NY to support Head Start/Early Head Start programs. The role evolves during startup for two years, with duties revisited as sites come online. Schedule is Monday-Friday, with flexibility for program needs.

The candidate will manage the Sr. Director’s calendar, prepare HR and financial documents, and liaise with vendors and staff to maintain smooth operations.