Senior Administrative Program Coordinator, Construction Industry Institute in Cockrell School of Engineering

Phase2 Technology; Austin (TX); On-site; USD 65,000 - 80,000; Full time

Job summary

University of Texas at Austin is seeking a Senior Administrative Program Coordinator for the Construction Industry Institute in the Cockrell School of Engineering. The role provides leadership and operational support for member engagement groups and development programs, coordinating meetings and events with staff, volunteers, and member organizations.

The position emphasizes stakeholder management, collaboration, and delivering high‑quality program outcomes, with a strong focus on

Qualifications

• Bachelor's degree in a related field.
• Five years of experience in program management, member engagement, association management, project coordination, or related roles.
• Strong verbal and written communication skills for diverse stakeholders.
• Excellent organizational, project management, and time management skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite, virtual meeting platforms, and CRM software.

Responsibilities

• Coordinate day-to-day administration of assigned member groups and program tasks.
• Plan and support virtual and in-person meetings: scheduling, registration, agenda prep, materials, follow-up.
• Coordinate speaker communications, materials, and meeting logistics.
• Prepare meeting notes, action items, and summary reports.
• Track member participation, attendance, and engagement metrics.
• Serve as the primary staff liaison for assigned member groups and leaders.
• Build relationships with members, practitioners, and advisory boards.
• Support recruitment, onboarding, and retention efforts.
• Facilitate communication and timely follow-up among stakeholders.
• Collaborate with internal teams to ensure positive participant experience.
• Develop and manage program communications: announcements, newsletters, post-event summaries.
• Prepare reports, dashboards, and participation metrics.
• Capture and communicate member feedback and industry issues.
• Manage program logistics, registrations, records, databases, and documentation.
• Assist with budget planning, expenses, and vendor coordination.
• Develop and maintain SOPs and program guidelines.
• Identify process improvements to enhance efficiency and experience.
• Lead or support cross-functional projects aligned with strategic goals.

Skills

Verbal and written communication

Organizational skills

Teamwork and independence

Microsoft Office Suite

CRM software

Virtual meeting platforms

Education

Bachelor's degree in a related field

Tools

Microsoft Office Suite

CRM software

Virtual meeting platforms

Job description

Job Posting Title

Senior Administrative Program Coordinator, Construction Industry Institute in Cockrell School of Engineering

Hiring Department

Construction Industry Institute

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt from FLSA

Earliest Start Date

Oct 01, 2026

Position Duration

Expected to Continue

Location

AUSTIN, TX

Job Details

As a top‑10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation's most accomplished leaders and pioneered world‑changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin - named "America's Coolest City" by Expedia and "The Best Place to Live in the U.S." by U.S. News and World Report - the Cockrell School embodies the city's innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

At UT Austin, we say "What starts here changes the world." As a member of the university community, you will be part of an organization that is internationally recognized for our academic programs and research. Your work will have meaning and make a difference not only in the lives of our faculty, staff, and students, but also those who are impacted by our first‑class academic and research programs.

Based at the Cockrell School of Engineering at UT Austin, the Construction Industry Institute (CII) is the premier research & development platform for the capital projects industry. We bring industry leaders together to create and drive innovative tools and solutions through an academically based, disciplined approach.

UT Austin provides outstanding employee benefits and total rewards packages that include:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Purpose

The Senior Administrative Program Coordinator provides leadership and operational support for the Construction Industry Institute's (CII) assigned member engagement groups and activities related to CII's Professional Development and Implementation programs. This role coordinates vital administrative activities, manages stakeholder relationships, facilitates member engagement, and ensures successful delivery of programs, meetings, and events. Working closely with CII staff, volunteer leaders, and member organization volunteers, the Senior Program Coordinator serves as a trusted partner in advancing collaboration, knowledge sharing, and industry engagement across CII's member community.

Program and Meeting Coordination

• Coordinate the day-to-day administration of assigned member groups and assigned program tasks.
• Plan and support virtual and in-person meetings, including scheduling, registration, agenda preparation, meeting materials, and follow‑up activities.
• Coordinate speaker communications, presentation collection, and meeting logistics.
• Prepare meeting notes, action items, and summary reports.
• Track member participation, attendance, and engagement metrics.

Member Engagement and Stakeholder Management

• Serve as the primary staff liaison for assigned member groups and volunteer leaders.
• Build strong relationships with members, industry practitioners, board advisors, and committee leaders.
• Support recruitment, onboarding, and retention efforts to strengthen member participation.
• Facilitate communication among stakeholders and ensure timely follow‑up on action items and commitments.
• Collaborate with internal teams to deliver a positive participant experience.

Communications and Reporting

• Develop and manage program communications, including meeting materials, announcements, newsletters, and post‑event summaries.
• Prepare reports, dashboards, and participation metrics to monitor program performance.
• Capture and communicate member feedback, emerging industry issues, and engagement opportunities.

Operational

• Manage program logistics, registrations, records, databases, and documentation.
• Support budget planning, expense tracking, and vendor coordination.
• Develop and maintain standard operating procedures and program guidelines.
• Identify and implement process improvements to enhance operational efficiency and member experience.
• Lead or support cross‑functional projects that contribute to CII's strategic goals.
• Performs other related duties as assigned.

Required Qualifications

• Bachelor's degree in a related field
• Five (5) years of experience in program management, member engagement, association management, project coordination, or related roles
• Strong verbal and written communication skills, with the ability to engage and build relationships with various stakeholders
• Excellent organizational, project management, and time management skills
• Attention to detail and problem‑solving abilities
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office Suite, virtual meeting platforms, and customer relationship management (CRM) software

Preferred Qualifications

• More than five (5) years of experience in program management, member engagement, association management, project coordination, or related roles
• Salesforce experience
• Experience supporting professional associations, industry groups, councils, or member organizations
• Experience planning and facilitating meetings, workshops, and events
• Experience in a role involving construction, engineering, research, or related industries

Salary Range

$ 65,000 + depending on qualifications

Working Conditions

• Ability to work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Prolonged screen time
• Use of manual dexterity

Required Materials

• Resume/CV
• Letter of interest
• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers

You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional required materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi‑select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for current university employees and contingent workers

As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log in to Workday, navigate to your Worker Profile, click the Career link in the left‑hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University‑Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.