Associate Project Manager

The University of Texas at Austin; Austin (TX); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Health benefits

Vision, Dental, Life & Disability ins.

Paid vacation, sick time & holidays

Retirement plan with employer matching

Tuition assistance

LinkedIn Learning training access

Library & museum access with staff ID

UT shuttle & CapMetro transit

Job summary

The University of Texas at Austin is seeking an Associate Project Manager to support the Design and Construction Standards and Technical Review programs on the UT Main Campus in downtown Austin. You will coordinate reviews, maintain documentation, and help ensure compliant, timely project delivery while working independently across multiple tasks.

The role emphasizes process improvement, stakeholder engagement, and ongoing training to project managers and staff, with a full benefits package and

Qualifications

• Bachelor's degree and one year of experience within the construction industry, or high school diploma with five years of related experience.
• Proficient with MS Office (Outlook, Word, Excel), SharePoint, and DocuSign.
• Familiar with financial and accounting software, terminology, and concepts.

Responsibilities

• Coordinate daily administration of the Design and Construction Standards (DCS) and Technical Review (TR) programs to ensure continuity and schedule adherence.
• Track technical reviews with stakeholders and consultants to ensure timely, compliant project delivery.
• Assist with design standards adoption for major capital projects and review design criteria and specifications.
• Develop and maintain program documentation, user guides, and workflows.
• Support OBC modernization efforts including permitting systems and records management.
• Coordinate with administrative teams on procurement, travel, and operational needs.
• Attend staff meetings and safety trainings and wear PPE as required.

Skills

Strong organizational skills

Independent multi-task work

Data entry and problem solving

MS Office, SharePoint, DocuSign

Positive and friendly demeanor

Education

Bachelor's degree + 1 year construction industry experience

High school diploma or GED + 5 years related experience

Tools

MS Office Suite

SharePoint

DocuSign

Job description

Job Posting Title:

Associate Project Manager

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Hiring Department:

Campus Operations and Planning

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Join the Operational Safety and Compliance office at UT Austin, where we foster a secure environment for the university's academic and research endeavors. Our office oversees Environmental Health and Safety, Fire Prevention Services, and the Office of Building Compliance. This position contributes to enhancing operational excellence and student experience at the university. Seeking an organized individual with strong initiative, capable of independently managing multiple tasks while proactively identifying areas for improvement and taking action without constant supervision. This position is on-site at the main campus in downtown Austin and supports those who plan for, mitigate, and respond to emergency situations.

UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities.
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT shuttle and Austin CapMetro buses with staff ID card
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

This position supports the administration and continuous improvement of the Design and Construction Standards (DCS) and Technical Review (TR) programs by coordinating project reviews, standards implementation, and stakeholder engagement. The role ensures continuity of operations, supports strategic capital initiatives, maintains program documentation and reporting systems, and helps facilitate timely, compliant, and efficient project delivery across the university.

Responsibilities

• Program Coordination and Continuity. Coordinate daily administration of the Design and Construction Standards (DCS) and the Technical Review (TR) Programs to ensure continuity of operations and adherence to project schedules. Provide operational coverage to maintain uninterrupted workflows, including technical review processing and standards exception requests. Monitor program activities to identify schedule risks and implement corrective actions.
• Project Management and Technical Review Oversight. Coordinate and track technical reviews with internal stakeholders and external consultants to ensure timely, compliant project delivery. Support multiple concurrent construction projects with emphasis on schedule control, issue resolution, and stakeholder communication. Support design standards adoption processes for major capital projects, including review and approval of design criteria and technical specifications.
• Standards Development and Program Improvement. Support the periodic review and update of Design and Construction Standards to ensure accuracy, compliance, and alignment with industry practice. Maintain and update DCS and TR program documentation, including user guides and process workflows. Support development and delivery of training to project managers and stakeholders on program requirements and procedures.
• Operational Infrastructure and Reporting. Support development and maintenance of OBC systems, including SharePoint for records management and public-facing website content. Prepare reports on project and program performance-milestones, risks, and status updates-for leadership and stakeholders. Track project deliverables, schedules, and resources needed to support informed decision-making.
• Strategic Initiative Support. Support high-priority institutional projects-including the Medical Center, MSI, and MCD-through standards development, review coordination, and implementation tracking. Support advancing OBC modernization efforts, including permitting systems, records management, and digital platforms
• Administrative and Cross-Functional Support. Coordinate with administrative teams on procurement, travel, and related operational needs. Provide general administrative and project support across OBC functions as needed.
• Perform other related functions as assigned. Work is performed in accordance with normal trade practices and is inspected for conformity to standards, quality and quantity by journey-level employees or supervisor. Attends staff meetings, safety training and meetings. Must wear respiratory/personal protective equipment (PPE) where required and performing duties. Required to carry University cell phone.

Required Qualifications

• Bachelor's degree and one year of experience within the construction industry, or high school diploma or GED and five years of related experience.
• Strong organizational skills.
• Ability to work independently and on multiple tasks, and within a team under pressure of strict deadlines with high level of accuracy.
• Data entry and problem solving skills.
• Proficient with MS Office (Outlook, Word, Excel), SharePoint, and DocuSign.
• Familiar with financial and accounting software, terminology, and concepts.
• Positive attitude and friendly demeanor.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor's degree in engineering, architecture, business administration, construction management, facilities mangement business or related field and two years within the construction industry.
• Project Management and International Code Council (ICC) certifications.
• Experience reviewing construction plans and specifications.
• Working knowledge of University financial and administrative systems including but not limited to *DEFINE, COGNOS, UT Works, Point Plus, FRMS, CCART, Request Forms System, UT Box, UT Market, etc.
• Experience working in higher education within a service oriented unit.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$60,000 + depending on qualifications

Working Conditions

• Standard office environment
• Manual dexterity
• Climbing of stairs
• Lifting and moving

Work Shift

40 hours/week. Standard schedule typically from 8:00 AM to 5:00 PM on campus.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

E-Verify

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.