Senior Administrative & Operations Specialist

Northwestern University; Chicago (IL); On-site; USD 27,000 - 35,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Paid vacation and holidays

Tuition benefits for employee and60+%

Job summary

Northwestern University is seeking an experienced administrative coordinator in Chicago to support education, research, and operations. You will handle documents, databases, and reporting while maintaining financial records and supporting HR processes.

The role requires strong organizational skills, proficiency with Microsoft Office, and the ability to manage calendars, travel, and events. Collaboration across departments is essential, with opportunities for professional growth.

Qualifications

• High school diploma or equivalent required.
• 4 years of administrative support or related experience required.
• Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.

Responsibilities

• Coordinates administrative processes for education, research, and operations; creates and maintains documents, spreadsheets, databases, and reports.
• Maintains websites and updates content within the CMS.
• Approves expenses, maintains financial records, and processes reimbursements and payroll actions.
• Drafts job descriptions, explains HR procedures, and supports recruitment and HR processes.
• Manages supervisor's calendar, travel arrangements, and schedules events; organizes budgets and prepares summaries.

Skills

Communication skills

Time management

Teamwork

Attention to detail

Education

High school diploma or equivalent

Bachelor's Degree

Tools

Microsoft Office

Job description

Northwestern University is seeking an experienced administrative coordinator in Chicago to support education, research, and operations. You will handle documents, databases, and reporting while maintaining financial records and supporting HR processes.

The role requires strong organizational skills, proficiency with Microsoft Office, and the ability to manage calendars, travel, and events. Collaboration across departments is essential, with opportunities for professional growth.