Senior Administrative Operations Coordinator - Observatory

Phase2 Technology; Safford (AZ); Hybrid; USD 60,000 - 78,000; Full time

Benefits offered by this job

Health insurance (medical, dental, and

Life insurance and disability

Tuition reduction for employee and +2

Retirement plans

Job summary

University of Arizona LBTO seeks a Senior Coordinator, Administrative Operations to oversee daily administrative and financial activities for the Observatory and related entities in Safford, AZ. You will ensure policies are followed, coordinate procurement, accounts payable, and office services, and support international research partnerships.

The role requires attention to detail, strong organization, and collaboration with internal and external partners.

Qualifications

• Bachelor's degree or equivalent learning/experience.
• Minimum of 3 years of relevant work experience.
• Experience with MS Office, Google Workspace, and Adobe products.
• Ability to drive according to the Fleet Safety Policy.

Responsibilities

• Coordinates the daily administrative operations and research activities of the Observatory.
• Implements administrative policies to improve efficiency and service.
• Manages offices, bedrooms and kitchen facilities usage and maintenance.
• Maintains financial records for multiple funding sources and audits.
• Handles complex supply and equipment orders and international freight coordination.
• Supports vehicle fleet scheduling and reporting to UA Motorpool and State agencies.
• Performs financial transactions, ensuring compliance and proper documentation.
• Supports asset management and inventory in financial systems.
• Assists with event planning and logistics for meetings and trainings.

Skills

Excellent customer service

Strong organizational skills

Written and verbal communication

Business principles knowledge

Teamwork and independence

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Google Workspace

Adobe products

Job description

University of Arizona LBTO seeks a Senior Coordinator, Administrative Operations to oversee daily administrative and financial activities for the Observatory and related entities in Safford, AZ. You will ensure policies are followed, coordinate procurement, accounts payable, and office services, and support international research partnerships.

The role requires attention to detail, strong organization, and collaboration with internal and external partners.