Senior Administrative & Operations Coordinator

Christiana Care Health Services, Inc.; Town of Christiana (WI); On-site; USD 69,715,000 - 104,587,000; Full time

Job summary

ChristianaCare Health Services, Inc. in Newark Campus seeks an experienced Administrative Assistant III to support the General Manager and leadership team within the Food & Nutrition Services Department.

The role provides advanced administrative, financial, and operational support while coordinating multiple projects and serving as a key resource for managers, employees, and external partners. The ideal candidate will have strong organizational skills, attention to detail, and the ability to

Qualifications

• High School Diploma or GED required.
• Strong administrative support experience.
• Proficiency with Microsoft 365 applications including Word, Excel, Outlook, Forms, Planner and Teams.
• Excellent organizational, communication, and customer service skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

Responsibilities

• Prepare and maintain departmental financial reports, statistics, and benchmarking data.
• Assist with operational and capital budget planning and create capital projects in Workday.
• Process vendor payments and manage contract documentation.
• Administer Kronos Dimensions and contractor timekeeping systems, including reporting and supervisor training.
• Coordinate department projects, meetings, events, and action items to support operational goals.
• Prepare meeting agendas, correspondence, reports, and meeting minutes.
• Manage calendars, schedules, travel arrangements, and office operations.
• Support recruitment and onboarding activities, including interview scheduling, orientation coordination, and new hire processing.
• Maintain employee records and ensure compliance with organizational, regulatory, and accreditation requirements.
• Monitor mandatory education compliance and provide reporting to leadership.
• Maintain departmental SharePoint and collaboration sites and support process improvement initiatives using Microsoft 365 tools.
• Serve as a resource for employees regarding Workday, benefits, and administrative inquiries.
• Perform additional duties as assigned.

Skills

Administrative support

Organization

Multitasking

Communication

Education

High School Diploma or GED

Tools

Microsoft 365

Word

Excel

Outlook

Forms

Planner

Teams

Job description

ChristianaCare Health Services, Inc. in Newark Campus seeks an experienced Administrative Assistant III to support the General Manager and leadership team within the Food & Nutrition Services Department.

The role provides advanced administrative, financial, and operational support while coordinating multiple projects and serving as a key resource for managers, employees, and external partners. The ideal candidate will have strong organizational skills, attention to detail, and the ability to