Senior Administrative & Operations Coordinator

Johnleonard; Portsmouth (NH); On-site; USD 45,000 - 50,000; Full time

Job summary

JOHN LEONARD is seeking an Administrative Assistant to support day-to-day operations in a busy professional services environment. The role covers office administration, executive support, facilities, HR, marketing, accounts payable, technology and regulatory compliance, requiring strong organization, multitasking, and discretion.

The ideal candidate has 5+ years in related roles, excels at communication, and can manage multiple priorities with minimal supervision.

Qualifications

• 5+ years of experience in administrative support, office management, executive assistance, bookkeeping, or a related role.
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with Salesforce, videoconferencing platforms, and general office technology.
• Strong organizational and time management skills.
• Ability to multitask, prioritize, and manage competing deadlines.
• Excellent written and verbal communication skills.
• Professional and polished interaction with clients, prospects, vendors and colleagues.
• Ability to handle confidential financial, client, and personnel information with discretion.

Responsibilities

• Serve as primary front-desk contact for visitors, deliveries, mail and inquiries.
• Maintain office supplies, common areas, and day‑to‑day operations; coordinate meeting logistics and parking.
• Maintain digital files and records; support smooth operation of the office.
• Coordinate calendars, travel itineraries, and scheduling; arrange gifts and special requests.
• Provide general administrative and executive support as needed by executives and teams.
• Assist with onboarding/offboarding, recruiting coordination, and marketing initiatives.
• Handle accounts payable, vendor communications, and W-9 collection; code expenses in Bill.com.
• Provide administrative support for broker-dealer compliance documentation; support FINRA compliance tasks.
• Liaise with IT/vendors; track technology devices and support tickets; assist with office tech.

Skills

Microsoft Office

Salesforce

Organizational skills

Time management

Multitasking

Communication skills

Discretion

Tools

Salesforce

Job description

JOHN LEONARD is seeking an Administrative Assistant to support day-to-day operations in a busy professional services environment. The role covers office administration, executive support, facilities, HR, marketing, accounts payable, technology and regulatory compliance, requiring strong organization, multitasking, and discretion.

The ideal candidate has 5+ years in related roles, excels at communication, and can manage multiple priorities with minimal supervision.