Senior Administrative Manager Research

Massachusetts General Hospital; Boston (MA); On-site; USD 70,000 - 110,000; Full time

Job summary

An established industry player is seeking a Senior Finance Admin Manager to oversee financial operations related to research grants. This role involves engaging with principal investigators, managing financial transactions, and ensuring compliance with funding guidelines. The ideal candidate will possess strong interpersonal skills and a solid understanding of grant administration. Join a dynamic team where your expertise will contribute to impactful research initiatives. This position offers a unique opportunity to shape financial strategies and support innovative projects in a collaborative environment.

Qualifications

• 3-5 years of grant administration or finance managerial experience required.
• 5-7 years of grant administration or finance experience required.

Responsibilities

• Manage grants administrators in research grant and contract administration.
• Oversee financial management of research funding and budget forecasting.
• Develop tools and resources to support proposal and award activities.

Skills

Interpersonal Skills

Microsoft Excel

Microsoft Teams

Microsoft Word

Problem-Solving

Organizational Skills

Education

Bachelor's Degree in Finance or Business Administration

Master's Degree in Business Administration

Job description

Summary

Responsible for administrative, operational, and financial oversight. The Senior Finance Admin Manager will be the principal point of engagement with the Principal Investigators (PIs) to manage financial transactions, perform budget forecasting, monitor fund statements, resolve accounting issues, develop financial planning for funding opportunities (federal, industry, foundation, and philanthropic), and function as a liaison to grantor agencies and subcontracting institutions. The Senior Finance Admin Manager will possess a thorough knowledge of current NIH, HMS, USDA, and other research-related policies and procedures, guidelines, and standards. Requires discretion and judgment to organize priorities, complete tasks, and handle confidential information.

Essential Functions

1. Manages directly or oversees grants administrators in all phases of research grant and contract administration (for NIH, industrial and foundation grants, funds, clinical trials, etc.).
2. Trains and supervises grant managers in research administration and research fund management duties.
3. Advises on grant/contract proposal development including developing budget, key personnel, and other support components; informs the principal investigators and administrators regarding the allowable costs to be charged to the program; reviews proposals for submission, in coordination with PIs and administrators, Research Management, and Research Finance; reviews and apprises Center and Administrative Directors of requests for external funding that allow less than applicable indirect costs; reviews award notices from the sponsors and revises budgets as needed to serve as fiscal control mechanisms for the projects.
4. Is responsible for the overall financial management of the research funding.
5. Directs and oversees the grants administrators as it relates to monitoring, reporting, and management of research funds.
6. Performs funding analyses, including forecasting anticipated deficits/surpluses.
7. Recommends and implements strategies for the resolution of financial overruns; works with principal investigators and Center administrators to prevent, identify, and resolve projected overruns and deficits in a timely manner.
8. Interprets and articulates institutional and sponsor research regulations.
9. Develops and implements tools, systems, and resources to support and facilitate proposal and award activities and to improve coordination among principal investigators, Research Management, and Research Finance.
10. Performs other duties as assigned.
11. Complies with all policies and standards.

Note: This position does not require direct or indirect patient care.

Education

• Bachelor's Degree in Finance or Business Administration required.
• Master's Degree in Business Administration preferred.
• Experience cannot be substituted for a degree.

Experience

• Grant administration or finance managerial experience of 3-5 years required.
• Grant administration or finance experience of 5-7 years required.

Knowledge, Skills & Abilities

• Excellent interpersonal skills for effective communication with senior management and staff.
• Strong working knowledge of Microsoft applications such as Excel, Teams, and Word.
• In-depth knowledge of research agency funding guidelines, policies, directives (highly beneficial).
• Excellent written and oral communication skills.
• High degree of initiative and problem-solving ability.
• Very well organized, able to work under time constraints and manage multiple priorities.

Physical Requirements

Details not specified.

The General Hospital Corporation is an Equal Opportunity Employer. We embrace diverse skills, perspectives, and ideas. All qualified applicants will receive consideration without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, or other protected statuses. We provide reasonable accommodations for individuals with disabilities during the application and interview process, as well as for performing essential job functions.