Project Manager III

University of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 70,000 - 110,000; Full time

Job summary

University of Pittsburgh's Pulmonary, Allergy, Critical Care, and Sleep Medicine Division seeks a seasoned Project Manager III to oversee planning, design, and execution of large, complex research programs. You will drive master and sub-schedules, coordinate partner sites, and manage budgets and subawards.

Working with the PI, you will ensure milestones, regulatory compliance, and timely technical and business reports, while maintaining document control and supporting both scientific and

Qualifications

• Bachelor's Degree required.
• Minimum 4 years of project management experience.

Responsibilities

• Maintain the program master and granular schedules; track milestones, deliverables, and Go/No-Go gates, anticipating critical-path risks and driving corrective action.
• Coordinate execution across all partner sites — set meeting cadence, manage action items, serve as central point of contact for the consortium.
• Monitor budget and burn against plan; coordinate subaward invoicing and financial compliance with the grants office.
• Support preparation and on-time submission of quarterly and annual technical and business reports to the sponsor.
• Coordinate compliance and regulatory logistics (COI, MTAs, biosafety, export control, FDA submissions), maintain document/data control, and scientific and non-scientific write-ups as requested by the PI.
• Support the PI on all aspects of project and program management as requested.

Education

Bachelor's Degree

4 years of experience

Job description

Oversees all aspects of planning, design, and execution of large or complex projects. Assists in developing timelines and ensures adherence to deadlines. Manages financial aspects of projects and other administrative duties. Handles external correspondence and drafts reports and other communications.
Med-Medicine

The Pulmonary, Allergy, Critical Care, and Sleep Medicine Division is made of up approximately 70 clinical staff and over 100 research staff who work in a variety of locations including: Bridgeside Point, Biomedical Science Tower (BST), UPMC Hospitals including Presbyterian, Shadyside, East, Jameson and Mercy. The division provides world class services across 10 inpatient services at five hospitals and over 70,000 outpatient office visits. We have a major research mission that focuses on basic, clinical, and translational research on the lung, microbiome, COVID-19, sleep medicine, and allergy and immunology.

The Project Manager m anages all operational aspects of a large, complex, multi-institution federally funded research program. The incumbent will drive the master and individual schedules, milestones, and deliverables; coordinates partner sites; monitors budget and subawards; leads federal reporting and compliance; and supports scientific and non-scientific write-ups. The incumben will work closely with the PI and exercises independent judgment to keep the program on track.

Essential Functions

• Maintain the program master and granular schedules; track milestones, deliverables, and Go/No-Go gates, anticipating critical-path risks and driving corrective action.
• Coordinate execution across all partner sites — set meeting cadence, manage action items, serve as central point of contact for the consortium.
• Monitor budget and burn against plan; coordinate subaward invoicing and financial compliance with the grants office.
• Support preparation and on-time submission of quarterly and annual technical and business reports to the sponsor.
• Coordinate compliance and regulatory logistics (COI, MTAs, biosafety, export control, FDA submissions), maintain document/data control, and scientific and non-scientific write-ups as requested by the PI.
• Support the PI on all aspects of project and program management as requested.

Physical Effort

Must be able to sit/stand for up to 8 hours in an office/lab area.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category

Full-time regular

Job Classification

Staff.Project Manager III

Job Family

Administrative Support

Job Sub-Family

Program & Project Management

Campus

Pittsburgh

Minimum Education Level Required

Bachelor's Degree

Minimum Years Of Experience Required

4

Will this position accept substitution in lieu of education or experience?

Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule

Monday - Friday; 8:30am - 5pm

Work Arrangement

On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range

To Be Determined Based On Qualifications

Relocation Offered

No

Visa Sponsorship Provided

Yes

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

Not Applicable

Required Documents

Resume

Optional Documents

Cover Letter