Administrative Assistant 3 - Parks & Recreation

City of SeaTac; Seattle (WA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

Retirement plan

Paid time off

Transit benefits

Job summary

City of SeaTac is seeking an experienced Administrative Assistant 3 to support the Parks & Recreation Department. You will provide high-level administrative and operational support to the Director, Deputy Director, and division managers, coordinate projects, manage records, and assist with budgets, contracts, and communications.

This role emphasizes service to residents, staff, and partners, with a focus on process improvement, confidential information handling, and delivering organizational

Qualifications

• College-level or equivalent coursework in business administration, office management, clerical training, or a closely related field.
• A minimum of four (4) years of progressively responsible clerical or administrative office support experience.

Responsibilities

• Provide high-level administrative support to department leadership.
• Coordinate schedules, correspondence, reports, presentations, and special projects.
• Manage confidential information with professionalism and discretion.

Skills

Organizational skills

Project coordination

Communication management

Records management

Budget support

Contract administration

Education

College-level coursework in business administration

Associate degree preferred

Job description

Basic Function

This position is open to the City of SeaTac employees. This position is overtime eligible and a member of the AFSCME Collective Bargaining Unit.

Help Shape the Experience of Parks, Recreation, and Community Programs in SeaTac

Are you a highly organized administrative professional who thrives in a fast-paced environment? If you enjoy coordinating projects, supporting leadership teams, managing communications, and helping departments operate efficiently the City of SeaTac is seeking an experienced Administrative Assistant 3 to serve as a key member of the Parks & Recreation Department. This position provides high-level administrative and operational support to the Director, Deputy Director, and division managers while helping ensure the department's programs, projects, and services run smoothly for our community.

This is more than a traditional administrative role. You will help coordinate department operations, support budgets and contracts, manage records and public information, assist with communications and promotional materials, and serve as a trusted resource for staff, partners, and community members.

Basic Function

Under the direction of the Parks & Recreation Director or designee, the incumbent performs complex administrative support and office coordination duties to ensure efficient department operations. Provides administrative support to department leadership while coordinating systems, projects, communications, records management, budget activities, and contract administration.

This position embodies the City of SeaTac's Core Values of Accountability, Collaboration, Trustworthiness, Social Responsibility, and Emotional Intelligence by delivering exceptional customer service, maintaining trust and confidentiality, supporting collaborative partnerships, and ensuring operational excellence throughout the department.

Administrative & Executive Support

• Provide high-level administrative support to department leadership.
• Coordinate schedules, correspondence, reports, presentations, and special projects.
• Manage confidential information with professionalism and discretion.

Department Operations & Coordination

• Maintain department records, tracking systems, and administrative processes.
• Coordinate public records requests and records retention activities.
• Develop and improve office procedures and standard operating practices.

Communications & Public Engagement

• Assist with Recreation Guide production, promotional materials, and website content.
• Coordinate with the City's Communications team on department messaging.
• Support community outreach efforts and information sharing.

Budget & Financial Support

• Assist with budget preparation, expenditure tracking, and financial reporting.
• Process invoices, purchase orders, and other financial transactions.
• Monitor departmental spending and reporting activities.

Contract & Project Administration

• Assist with contract tracking, insurance compliance, vendor coordination, and project documentation.
• Support department initiatives and cross-departmental projects.

Customer Service Excellence

• Serve as a key point of contact for residents, contractors, community partners, and staff.
• Respond to inquiries and connect customers with appropriate resources and services.

To review the entire job description and essential functions of the job, please click here.

Required Education And Experience

• College-level or equivalent course work in business administration, office management, clerical training, or a closely related field. An associate degree, other degree or certification is preferred but not required; and
• A minimum of four (4) years of progressively responsible clerical or administrative office support experience, including a verifiable track record of success and a stable work history.

OR

• A combination of education, training and experience that provides the candidate with the knowledge, skills, and abilities to perform the job.

Licenses And Other Requirements

• A satisfactory three-year driving abstract record, submitted prior to hire.

The City of SeaTac offers a competitive compensation and benefits package to all eligible employees. These benefits include the following:

Medical Benefits/Life Insurance

• Regence Medical Insurance: choice of a copay or High Deductible Plan with option of a Health Savings Account
• Kaiser Permanente with a Deductible
• Choice of Delta Dental of Washington or Willamette Dental Group for Employer Paid Dental Plans
• VSP is Employer Paid Vision Plan
• Employer Paid Basic Life Insurance and Accidental Death and Dismemberment Insurance with the Hartford Insurance Company
• Employer Paid Long Term Disability with Standard Insurance
• Employee Assistance Program with Compsych

Retirement:

Employees are enrolled in the State of Washington Department of Retirement Systems Plan (PERS); employee and employer contribute to the plan.

Social Security Replacement

The City contributes 5.058% to the 401a Social Security Replacement Plan with MissionSquare 401a. Employee contributes 6.2%.

Deferred Compensation

Employees have the option of contributing to an MissionSquare 457 plan.

Paid Leave

• Accrue 8 hours of sick leave per month
• Accrue 8 hours of vacation leave per month
• 11 paid holidays; 2 floating holidays per year
• Management leave for exempt personnel

Tuition Reimbursement:

employees are eligible to participate after completion of their probationary period.

Wellness Program:

Fun and engaging wellness activities to encourage a healthy work place.

Commuter Trip Reduction Program

The City provides incentives to reduce single occupancy vehicle commute, and provides a monthly pass up to $100 to cover transit needs.