Senior Administrative Lead – Global Platforms & IT

AbbVie Inc.; Illinois; On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Benefits package

401(k) plan

Short-term incentive programs

Job summary

AbbVie Inc. is seeking a Senior Administrative Assistant to provide high-judgment administrative support to the VP, Global Business Platforms, and leadership across Commercial IT.

The role covers complex calendar management, event logistics, and procurement processing within a large, global organization. The ideal candidate will have 3–5 years of executive-support experience, excellent communication, and proficiency in Microsoft Office and travel systems.

Qualifications

• High school diploma.
• 3–5 years of administrative experience, including supporting senior/executive-level leaders (VP or above).
• Excellent communication and interpersonal skills with the ability to manage competing expectations across a matrixed stakeholder base.
• Experience planning and executing large-scale events with multiple external vendors.
• Attention to detail and strong organizational skills under deadline pressure in a fast-paced tech environment.
• Ability to work independently and collaboratively within a team.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and corporate travel/expense systems.
• Proven track record of reliable execution and keeping calm under pressure.
• Resilience and composure in high-stress situations; proactive communication.

Responsibilities

• Manage and prioritize the VP's calendar and calendars for other senior leaders; resolve scheduling conflicts.
• Triage executive correspondence, draft responses, and flag priority actions.
• Coordinate meeting logistics and prepare materials for governance reviews and executive communications.
• Book and coordinate complex domestic and international travel for senior leaders.
• Process expense reports and ensure policy compliance.
• Plan and execute large-scale organizational events (town halls, offsites, all-hands) with multiple vendors.
• Administer SharePoint sites and maintain confidential information with governance in mind.
• Support onboarding of new employees and contractors; assist with budget and procurement tasks.
• Identify cost-saving opportunities in day-to-day operations.

Skills

Executive support

Calendar management

Communication skills

Event planning

Microsoft Office

Travel/expense systems

Education

Associates or Bachelor's degree (preferred)

Tools

SharePoint administration

SAP

Ariba

Concur

Job description

AbbVie Inc. is seeking a Senior Administrative Assistant to provide high-judgment administrative support to the VP, Global Business Platforms, and leadership across Commercial IT.

The role covers complex calendar management, event logistics, and procurement processing within a large, global organization. The ideal candidate will have 3–5 years of executive-support experience, excellent communication, and proficiency in Microsoft Office and travel systems.