Senior Administrative Lead, Forest Team Operations

World Wildlife Fund (WWF); Washington; On-site; USD 39,000 - 48,000; Full time

Job summary

World Wildlife Fund (WWF) seeks a Senior Assistant, Forests to support the Forest Team’s operations, enhancing efficiency and cohesion across sub-teams. The role emphasizes calendar management, financial processing, SharePoint/Teams site upkeep, and travel coordination for senior leaders.

The position requires strong organizational, communication, and IT skills, with experience in Workday, SmartSimple, and Microsoft 365. A high school diploma is required, with a bachelor’s preferred.

Qualifications

• High school diploma with 5+ years experience in administrative/clerical roles; Bachelor’s preferred.
• Experience with Outlook, Word, Excel, PowerPoint required.
• Proficiency with Microsoft 365 and video conferencing (Zoom/Teams) required.
• Experience using Workday, SmartSimple, SharePoint, PowerApps, Power Automate, Forms, Airtable preferred.
• Strong analytical and editing skills; ability to prepare professional correspondence.
• Interest in Administrative Professional career path is highly preferred.
• Experience with invoicing, payments, and reimbursements is preferred.
• Basic event planning and IT support experience is preferred.

Responsibilities

• Calendar management for Forest Leadership Team and Forest Team, arranging meetings, events, and travel logistics.
• Process payments and invoices, code costs in financial systems, manage vendor/consultant relations.
• Oversee Forest Team intranet and sites, maintain directory, archive documents, coordinate content with teams.
• Coordinate travel for senior leaders, review flight options, produce itineraries and travel docs.
• Perform general admin duties: office supplies, mailings, visitor greetings, basic IT support.
• Other duties as assigned.

Skills

Time management

Organization

Attention to detail

Interpersonal communications

Collaboration

Adaptability

Initiative

Reliability

Problem solving

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office

Microsoft 365

SharePoint

Workday

SmartSimple

PowerPoint

Power Automate

Job description

World Wildlife Fund (WWF) seeks a Senior Assistant, Forests to support the Forest Team’s operations, enhancing efficiency and cohesion across sub-teams. The role emphasizes calendar management, financial processing, SharePoint/Teams site upkeep, and travel coordination for senior leaders.

The position requires strong organizational, communication, and IT skills, with experience in Workday, SmartSimple, and Microsoft 365. A high school diploma is required, with a bachelor’s preferred.