Senior Administrative & HR Operations Analyst

JobsQuest; Birmingham (AL); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical and dental insurance

Pension plan

Paid holidays

Sick and vacation leave

Job summary

The City of Birmingham is seeking a Senior Administrative Analyst to oversee administrative and human resource functions across departments. Responsibilities include payroll review, tracking leave, onboarding new hires, supporting senior staff, drafting correspondence, and monitoring budgets.

As a supervisor, you will participate in hiring decisions, assign and review work, administer performance appraisals, and provide work-related feedback in a demanding municipal setting.

Qualifications

• Experience researching, evaluating, and reporting data related to organizational operations (profit, not-for-profit, or government).
• Experience planning, coordinating, managing, and evaluating projects (resources, timelines, goals for self/others, evaluating impact).
• Experience writing reports that outline proposals, research, projects, including outcomes and recommendations (grants, plans, policy analysis).
• Experience working under grant programs and/or managing a budget (preparing budget, tracking expenses).

Responsibilities

• Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends and expenditures.
• Procures and/or manages inventory to meet operational needs.
• Manages various projects within assigned work area.
• Coordinates activities, events, sponsorships, committees, and volunteers.
• Serves as secretary or coordinator on a committee or board.
• Collaborates with merit system employees and officials by meetings, correspondence, presentations.
• Writes, implements, and reports on grants following guidelines.
• Supports senior staff by coordinating schedules, drafting documents, updating manuals, and maintaining files.
• Prepares for and attends City Council and Board Meetings.
• Supports safety initiatives and worker's compensation functions.
• Assists in coordinating employee disciplinary processes.
• Performs HR tasks like onboarding, timesheets, leave tracking, and payroll processing.
• Produces training materials and delivers presentations.
• Supervises staff by assigning work and providing feedback.

Job description

The City of Birmingham is seeking a Senior Administrative Analyst to oversee administrative and human resource functions across departments. Responsibilities include payroll review, tracking leave, onboarding new hires, supporting senior staff, drafting correspondence, and monitoring budgets.

As a supervisor, you will participate in hiring decisions, assign and review work, administer performance appraisals, and provide work-related feedback in a demanding municipal setting.