Senior Administrative Analyst | HR, Grants & Budget Oversight

Personnel Board of Jefferson County; Birmingham (AL); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Pension plan (retirement)

Job summary

The City of Birmingham is seeking a Senior Administrative Analyst to oversee administrative and human resource functions across departments. Responsibilities include payroll review, leave tracking, onboarding, and supporting senior staff, plus budget monitoring and grant coordination.

Qualifications demand experience in data reporting, project management, grant/budget work, and report writing. The role entails supervising staff and coordinating with officials, committees, and external partners.

Qualifications

• Experience researching, evaluating, and reporting data related to organizational operations.
• Experience planning, coordinating, managing, and evaluating projects.
• Experience writing reports outlining proposals, research, projects, etc., including outcomes and recommendations.
• Experience working under grant program parameters OR managing a budget.

Responsibilities

• Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends and ensuring expenditures stay within limits.
• Procures and/or manages inventory to meet operational needs.
• Manages various projects within assigned work area.
• Coordinates activities, events, sponsorships, committee members, and volunteers.
• Serves as secretary or coordinator on a committee or board.
• Collaborates with merit system employees, department heads, and elected officials via correspondence and meetings.
• Initiates and reports on grants following guidelines.
• Supports senior staff by coordinating schedules, drafting correspondence, updating manuals, and onboarding new hires.
• Prepares for City Council and Board Meetings.
• Supports safety and Workers’ Compensation functions; coordinates forms and medical treatment as needed.
• Assists in coordinating employee disciplinary processes.
• Performs HR tasks including onboarding, timesheets, leave tracking, and payroll processing.
• Produces training/presentation materials and delivers trainings.
• Supervises staff by assigning work and providing feedback.

Skills

Data analysis

Budget management

Report writing

Grant management

Tools

None

Job description

The City of Birmingham is seeking a Senior Administrative Analyst to oversee administrative and human resource functions across departments. Responsibilities include payroll review, leave tracking, onboarding, and supporting senior staff, plus budget monitoring and grant coordination.

Qualifications demand experience in data reporting, project management, grant/budget work, and report writing. The role entails supervising staff and coordinating with officials, committees, and external partners.