Senior Administrative & Events Coordinator (CE & Alumni)

Midwestern University; Glendale (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

Midwestern University’s Arizona College of Optometry seeks a Sr. Administrative Assistant to coordinate CE programs, student career development, faculty engagement, and admissions initiatives. You will manage event logistics, partner with internal and external teams, and ensure professional, well-organized programs.

Some evenings or weekends may be required. The role emphasizes collaboration with marketing, events, and education teams to promote events and track participation metrics across

Qualifications

• High school diploma or GED; 3–5 years administrative support experience.
• Associate's degree with 5–7 years relevant experience preferred.
• Healthcare education environments experience preferred.
• Proficiency in Microsoft Office and ability to quickly learn new systems.

Responsibilities

• Coordinate CE events (virtual and in-person), including speaker outreach, logistics, registration, and follow-up.
• Collaborate with continuing education committee for event coordination and execution of ideas.
• Administer CE tracking and compliance for the Association of Regulatory Boards of Optometry.
• Support planning of student career development programming, including the annual career fair.
• Coordinate admissions-related events and alumni engagement initiatives.
• Identify external speakers and resources for faculty development initiatives.
• Coordinate event communications and promotions, including social media.
• Coordinate internal/external community events with marketing, including high school days.

Skills

Administrative support

Event planning

Program coordination

Microsoft Office

Social media

Communication skills

Interpersonal skills

Education

High School diploma or GED

Associate's degree

Tools

MS Office

Outlook

Excel

Job description

Midwestern University’s Arizona College of Optometry seeks a Sr. Administrative Assistant to coordinate CE programs, student career development, faculty engagement, and admissions initiatives. You will manage event logistics, partner with internal and external teams, and ensure professional, well-organized programs.

Some evenings or weekends may be required. The role emphasizes collaboration with marketing, events, and education teams to promote events and track participation metrics across