Senior Administrative Coordinator, Marine Programs & Center

University of New England; Biddeford (ME); On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

Health and dental plan options

Up to 8% retirement plan match

Generous leave time and holidays

UNE tuition waiver for employees and 1

Tuition waiver for dependents

Job summary

The University of New England in Biddeford, ME is seeking a Senior Administrative Coordinator to support SMEP and GMSC with advanced administrative coordination and operational duties.

Reporting to the Director, you will manage calendars, documents, and communications, while coordinating meetings, events, and external visits. A strong emphasis on discretion, organization, and stakeholder relations is essential.

Qualifications

• Bachelor’s degree preferred; Associate’s degree with equivalent experience will be considered.
• Minimum of 4–5 years of progressively responsible administrative experience, preferably in higher education or a similarly complex organization.
• Demonstrated ability to support multiple leaders, manage competing priorities, and maintain confidential information.
• Strong organizational, communication, and problem‑solving skills.

Responsibilities

• Provide complex administrative support to the SMEP and GMSC, including coordination of workflows, calendars, and communications that support the SMEP / GMSC Director.
• Serve as the primary administrative point of contact for SMEP and GMSC administrative questions; troubleshooting or routing issues to the appropriate office, staff member, or leader as appropriate.
• Maintain office procedures, shared systems, records, and files to ensure continuity and consistency across SMEP and GMSC as informed by the College of Arts and Sciences Dean’s Office.
• Coordinate logistics for SMEP and GMSC meetings, retreats, thesis defenses, and other events, including scheduling, preparing agenda, and recording/distributing meeting notes.
• Maintain office supplies and coordinate maintenance of office equipment.
• Plan visits, tours, and events with external partners.
• Provide support for community outreach and guest visits.
• Field calls from the public regarding questions or concerns.
• Maintain an active presence in two office locations – GMSC Building and Decary Hall.
• Update SMEP and GMSC bulletin boards with current news and materials.

Skills

Administrative experience

Organizational skills

Communication skills

Confidential information handling

Education

Bachelor's degree preferred

Job description

The University of New England in Biddeford, ME is seeking a Senior Administrative Coordinator to support SMEP and GMSC with advanced administrative coordination and operational duties.

Reporting to the Director, you will manage calendars, documents, and communications, while coordinating meetings, events, and external visits. A strong emphasis on discretion, organization, and stakeholder relations is essential.