Senior Administrative Coordinator — Freshwater Team

World Wildlife Fund, Inc.; United States; On-site; USD 50,000 - 70,000; Full time

Job summary

World Wildlife Fund, Inc. is seeking an experienced Administrative Assistant to support the Freshwater team. This role provides scheduling, financial, and information-management support to the Deputy, Freshwater, and the initiative.

You will manage calendars, process payments and invoices, maintain data in SharePoint and CRM, arrange travel, coordinate meetings and events, and contribute to team operations with attention to detail and collaboration.

Qualifications

• 5 years of progressively responsible administrative experience.
• Proficient with Word, PowerPoint, Excel and SharePoint.
• Ability to proofread and edit documents; strong writing.
• Strong organizational and analytical skills.
• Committed to WWF values: COURAGE, INTEGRITY, RESPECT, COLLABORATION.

Responsibilities

• Schedule coordination and calendar management for staff and supervisors.
• Process payments, invoices, and reimbursements; manage budgets.
• Maintain data in SharePoint, CRM, and Monday.com; ensure data quality.
• Organize travel, office supplies, and onboarding for new staff.
• Coordinate events and cross-team collaboration with Communications.
• Perform other duties as assigned.

Skills

Organization

Time management

Communication

Attention to detail

Financial management

Project management

Collaboration

Inclusion

Education

High school diploma

Tools

Word

PowerPoint

Excel

SharePoint

CRM

Job description

World Wildlife Fund, Inc. is seeking an experienced Administrative Assistant to support the Freshwater team. This role provides scheduling, financial, and information-management support to the Deputy, Freshwater, and the initiative.

You will manage calendars, process payments and invoices, maintain data in SharePoint and CRM, arrange travel, coordinate meetings and events, and contribute to team operations with attention to detail and collaboration.