Senior Administrative Coordinator for Advancement

Trust for Public Land; Boston (GA); Hybrid; USD 65,000 - 75,000; Full time

Job summary

A leading non-profit organization seeks a Senior Administrative Coordinator to support the Chief Advancement Officer. This hybrid role involves managing administrative tasks, supporting fundraising efforts, and ensuring effective communication within the team. Ideal candidates will have strong organizational skills and experience in administrative support. The position offers competitive salaries and a comprehensive benefits program, including medical insurance and retirement plans.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

403(b) Retirement Plan

Three Weeks Vacation

Qualifications

• 3-5 years of relevant administrative experience, Executive Assistant preferred.
• Excellent verbal and written communication skills.

Responsibilities

• Provide administrative support for the Chief Advancement Officer.
• Manage key elements of special projects and donor communications.

Skills

Communication

Organizational Skills

Diplomacy

Flexibility

Tools

Microsoft Teams

Job description

Senior Administrative Coordinator for Advancement

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Senior Administrative Coordinator for Advancement

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The Senior Administrative Coordinator for the Chief Advancement Officer (CAO) is a key member of the Advancement Department and will help to drive fundraising and engagement success. The Senior Administrative Coordinator is responsible for supporting the CAO to raise funds for Trust for Public Land’s mission. The Senior Administrative Coordinator will ensure the smooth functioning of the day-to-day operations within the CAO’s team, including oversight of special projects, planning and support of the Advancement Committee, liaising with the President’s and Executive Management Team’s offices, and creating/maintaining processes and communications to ensure an informed Advancement team. This position reports directly to the CAO. This will be a hybrid role with a preference for candidates near one of the following TPL offices: Atlanta, GA; Boston, MA; Newark, NJ; NYC; Philadelphia, PA; Washington, DC.

Essential Functions:

Responsibilities:

General Administration:

35% Provide administrative support for the CAO, including calendar management, scheduling and planning logistics meetings, generating and compiling collateral materials; assisting with internal communications, CRM portfolio management, and specific projects as assigned. Liaison with the Senior Advancement Leadership team and Executive Management Team, specifically President’s office

Project Management and Leadership Coordination:

20% Work closely with the Senior Advancement Team on managing key elements of special projects, including internal and donor communications, agendas, deliverables, and deadlines. Participate in All-Advancement, Advancement Management Team, and CEO Travel meetings; support Advancement team on select projects as directed by the CAO.

Donor Related Materials and Communications:

25% In collaboration with the CAO, closely monitor activity of CAO’s portfolio and serve as a contributor in the development of proposals, reports, and stewardship in collaboration with Donor Relations.

National Board and Volunteer Support:

20% Work closely with CAO and Director of Board Strategy and Engagement to support the National Board of Director’s Advancement and Volunteer Leadership Committees by managing meeting logistics, creation of materials and coordination with TPL program leadership and President’s Office, as needed

Qualifications:

• Three to five years of relevant experience in administrative and organizational support; experience as an Executive Assistant preferred.
• Demonstrated ability to use diplomacy and discretion in handling confidential information with tact and professionalism.
• Excellent verbal and written communication and interpersonal skills. Demonstrated ability to work well with others including different functional areas within region as well as national departments.
• Excellent organizational abilities, attention to detail, promptness and dependability.
• Ability to work with a high degree of self-direction and flexibility, especially with respect to taking initiative, prioritizing multiple tasks, and using good judgment to resolve problems.
• Excellent computer skills; familiarity with and able to use technology to make processes more efficient. Experience managing remote communications technology such as Microsoft Teams.
• Committed to the mission of Trust for Public Land to create parks and protect land for people, ensuring healthy and livable communities for generations to come.
• Ability to travel nationally one-two times per year.
  
  

Compensation

Trust for Public Land is a hybrid work environment; the Senior Administrative Coordinator will ideally be located near a Trust for Public Land office. As a full-time exempt employee, you will be eligible for the Trust for Public Land’s comprehensive benefits program which includes medical, dental, and vision insurance, three weeks of vacation annually plus holidays, and a 403(b) retirement plan, currently with an up to 7% company match. We offer competitive salaries commensurate with experience; the anticipated hiring range for this position is $65,000 - $75,000. In addition, Trust for Public Land offers locality pay to eligible regular employees in select geographic areas.

Trust for Public Land’s active goal is to be an inclusive and equitable place to work and build community. As the organization actively works to eliminate racial and other disparities it welcomes candidates with diverse backgrounds and/or multicultural skillsets. We are open to the possibility that a great candidate for this job may not precisely meet all the above criteria; if you believe you are the right person for this job and can persuasively make that case, we encourage you to apply.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations and Civic and Social Organizations

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