Senior Administrative Coordinator, Alumni & Donor Relations

Carnegie-Mellon-University; Pittsburgh (Allegheny County); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Tuition benefits

Paid time off

Holidays

Life insurance

AD&D insurance

Transit pass

Family concierge

Fitness center

Benefits overview

Job summary

The Tepper School of Business Advancement and Alumni Engagement at Carnegie Mellon University is seeking a Senior Administrative Coordinator to serve as the primary front office administrator. You will provide executive support, manage calendars, prepare materials, and coordinate donor and visitor experiences with discretion and professionalism.

The role requires 3–5 years of administrative experience, strong communication, and a customer-service mindset.

Qualifications

• High school diploma or GED required.
• 3-5 years of administrative support experience.
• Strong communication and customer-service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive and discreet handling of confidential information.

Responsibilities

• Serve as first point of contact for visitors and staff.
• Support calendar management for the Associate Dean.
• Prepare materials and coordinate meetings and agendas.
• Process expenses and assist with purchasing workflows.
• Liaise with campus partners across CMU and Tepper.
• Assist with onboarding of student workers.

Skills

Excellent communication

Strong organizational skills

Customer service oriented

Discretion and integrity

Problem-solving

Education

High school diploma or GED

Tools

Tartan360

Oracle

Job description

The Tepper School of Business Advancement and Alumni Engagement at Carnegie Mellon University is seeking a Senior Administrative Coordinator to serve as the primary front office administrator. You will provide executive support, manage calendars, prepare materials, and coordinate donor and visitor experiences with discretion and professionalism.

The role requires 3–5 years of administrative experience, strong communication, and a customer-service mindset.