Senior Administrative Coordinator

Massachusetts General Hospital; Boston (MA); On-site; USD 50,000 - 70,000; Full time

Job summary

Massachusetts General Hospital seeks a dedicated administrative support professional for the Center for Global Health. You will provide comprehensive support to senior executives, manage administrative tasks, and ensure smooth operation across various functions.

The ideal candidate will have an Associate's Degree (Bachelor's preferred) and significant experience in administrative and executive support. Proficiency in office software, strong problem-solving, and communication skills are essential.

Qualifications

• 3-5 years of administrative support experience required.
• 2-3 years of executive level support experience required.

Responsibilities

• Provide high-level administrative support to senior executives.
• Assist in the planning and execution of projects and meetings.
• Organize and maintain files and documents.

Skills

Office productivity software proficiency

Problem-solving skills

Strong communication skills

Organizational abilities

Education

Associate's Degree

Bachelor's Degree preferred

Job description

Job Summary

Driven by the belief that everyone, everywhere has a right to good health, the MGH Center for Global Health partners with diverse communities to exchange life‑saving ideas, catalyze scientific discoveries, deliver compassionate care, and train the next generation of leaders in global health.

Under the general direction of the Sr. Program Manager of the Center for Global Health, the incumbent is responsible for providing administrative support to the Directors and Administrative staff within the Center, maintaining a close and highly responsive relationship to all members of the department, and performing several cross‑center administrative functions.

Summary

Responsible for providing comprehensive administrative support and coordination to ensure the smooth operation of various business functions by managing administrative tasks, overseeing projects, and serving as a point of contact for internal and external stakeholders.

Does this position require Patient Care?

No

Essential Functions

• Provide high‑level administrative support to senior executives or department heads, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in the planning, execution, and monitoring of projects, ensuring that timelines and deliverables are met.
• Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors, and partners.
• Organize and maintain files, records, and documents in both physical and electronic formats.
• Identify opportunities for streamlining administrative processes and implement effective solutions.
• Assist in the planning and execution of meetings, conferences, and other corporate events.
• Track and reconcile expenses, process invoices, and ensure adherence to budgetary guidelines.

Education

Associate's Degree required or Bachelor's Degree preferred

Can this role accept experience in lieu of a degree?

No

Experience

• Administrative Support Experience 3-5 years required.
• Executive Level Support Experience 2-3 years required.

Knowledge, Skills and Abilities

• Proficient in using office productivity software such as word processing, spreadsheet, and presentation tools.
• Demonstrated professionalism, integrity, and the ability to handle confidential information with discretion.
• Ability to adapt to changing priorities and work effectively in a dynamic environment.
• Strong problem‑solving skills to resolve issues and make sound decisions independently.
• Strong written and verbal communication skills to effectively interact with individuals at all levels of the organization.
• Excellent organizational abilities to manage multiple tasks, prioritize work, and meet deadlines.

Equal Opportunity Employer Statement

The General Hospital Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.