Senior Administrative Associate, School of Health and Human Sciences

The University of Texas at Austin; Utah; On-site; USD 55,000 - 75,000; Full time

Job summary

The University of Texas at Austin is seeking a Senior Administrative Associate to provide high-level administrative support to the Department of Human Development and Family Sciences at UT Main Campus. The role supports faculty, students and staff, coordinating a wide range of office functions and academic program activities.

Responsibilities include travel and event coordination, course scheduling, budget processing, and internal communications.

Qualifications

• Bachelor's degree and 3 or more years of administrative experience.
• Strong customer service and interpersonal skills.
• Ability to communicate effectively both verbally and in writing.
• Demonstrated dependability, professionalism and willingness to learn new systems.
• Ability to manage multiple tasks and meet established deadlines.
• Ability to follow established procedures and maintain confidentiality when handling sensitive information.
• Highly collaborative, team-focused mindset.
• Strong organizational skills with attention to detail.
• Strong computer skill necessary for daily office operation.
• Basic proficiency with Microsoft Office applications

Responsibilities

• Coordinate seminar and visitor logistics including travel arrangements, itineraries, hotel accommodations, obtaining entertainment approvals, researching and booking venues, processing travel reimbursements, coordinating with UT facilities and catering, and other tasks as required.
• Create new vendor profiles, direct billing accounts and establish relationships with regular purveyors.
• Process travel authorization requests and travel reimbursements for faculty conference travel.
• Support course related activities in the academic programs, including manage course scheduling, room scheduling, course instructor surveys, schedule final exams, coordinate grade reporting.
• Assist with course catalog updates and changes for multiple degree plans, in conjunction with department leadership and program advisors.
• Manage classroom scheduling and other administrative tasks for academic classes.
• Assist with special programs such as study abroad program.
• Gather, review, and submit supporting documentation related to accounts payable, purchasing, travel reimbursements and other requests, as needed.
• Coordinate and process independent contractor, consultant, vendor, and honorarium documentation in accordance with university policies.
• Utilize UT financial request and processing systems, such as DEFINE, FRMS, Point Plus, and others, as needed.
• Anticipate departmental needs and proactively offer solutions to streamline workflows and improve service delivery.
• Provide general administrative support to faculty, staff and students, assisting with departmental communications and onboarding activities.
• Work closely with work-study student and administrative associate, delegating projects as needed.
• Provide back-up to Department Chair and Department Manager on other related functions as assigned.
• Maintain and manage departmental website, wiki page and email distribution lists.
• Maintain unit calendar.
• Update departmental contact lists and directories.
• Assist with department communications, promotional materials and engagement initiatives.

Skills

Bachelor's degree

Customer service

Verbal and written communication

Multitasking

Confidentiality

Organizational skills

Microsoft Office

Education

Bachelor's degree

Tools

DEFINE

FRMS

Point Plus

UT Market

Amazon business

eShip Global

Job description

Job Posting Title: Senior Administrative Associate, School of Health and Human Sciences

Hiring Department: Department of Human Development and Family Sciences

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Non-Exempt from FLSA

Earliest Start Date: Dec 07, 2026

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

Job Details:

General Notes

The College of Natural Sciences (CNS) at the University of Texas at Austin is committed to fostering a workplace where every employee can contribute at the highest possible level to support the University's mission. What starts here really does change the world (https://cns.utexas.edu/).

The department of Human Development and Family Sciences is dedicated to creating and applying knowledge that can improve the lives of individuals, families and communities. Our interdisciplinary research and education span individual development, relationships and societal contexts, exploring the many aspects of human growth and interaction.

Purpose

The department of Human Development and Family Sciences is seeking a Senior Administrative Associate to provide high-level administrative support to the faculty, students, and staff of the department.

Travel and event coordination:

• Coordinate seminar and visitor logistics including travel arrangements, itineraries, hotel accommodations, obtaining entertainment approvals, researching and booking venues, processing travel reimbursements, coordinating with UT facilities and catering, and other tasks as required
• Create new vendor profiles, direct billing accounts and establish relationships with regular purveyors
• Process travel authorization requests and travel reimbursements for faculty conference travel

Departmental academic administrative support:

• Support course related activities in the academic programs, including manage course scheduling, room scheduling, course instructor surveys, schedule final exams, coordinate grade reporting
• Assist with course catalog updates and changes for multiple degree plans, in conjunction with department leadership and program advisors.
• Manage classroom scheduling and other administrative tasks for academic classes
• Assist with special programs such as study abroad program

Departmental financial expenditures:

• Gather, review, and submit supporting documentation related to accounts payable, purchasing, travel reimbursements and other requests, as needed
• Coordinate and process independent contractor, consultant, vendor, and honorarium documentation in accordance with university policies
• Utilize UT financial request and processing systems, such as DEFINE, FRMS, Point Plus, and others, as needed

General Administrative Support:

• Anticipate departmental needs and proactively offer solutions to streamline workflows and improve service delivery
• Provide general administrative support to faculty, staff and students, assisting with departmental communications and onboarding activities
• Work closely with work-study student and administrative associate, delegating projects as needed
• Provide back-up to Department Chair and Department Manager on other related functions as assigned

Communications and Operations:

• Maintain and manage departmental website, wiki page and email distribution lists.
• Maintain unit calendar.
• Update departmental contact lists and directories.
• Assist with department communications, promotional materials and engagement initiatives.

Other Duties:

Perform additional related administrative functions as assigned to support the evolving needs of the department

Required Qualifications

• Bachelor's degree and 3 or more years of administrative experience
• Strong customer service and interpersonal skills
• Ability to communicate effectively both verbally and in writing
• Demonstrated dependability, professionalism and willingness to learn new systems
• Ability to manage multiple tasks and meet established deadlines
• Ability to follow established procedures and maintain confidentiality when handling sensitive information.
• Highly collaborative, team-focused mindset
• Strong organizational skills with attention to detail
• Strong computer skill necessary for daily office operation
• Basic proficiency with Microsoft Office applications

Preferred Qualifications

• Experience working in a university, educational, nonprofit office environment
• Experience with University of Texas financial and reporting systems such as Define, FRMS, Point Plus, UT Market, Amazon business, eShip Global
• Familiarity with finance, accounting and budgeting
• Experience supporting events, front-desk operations or student-facing services

Salary Range

$ 55,000+ depending on experience

Working Conditions

Environmental Demands:

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

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