Senior Administrative Assistant - Wilsonville, OR (Onsite)

Siemens AG; Wilsonville (OR); On-site; USD 10,000 - 60,000; Full time

Job summary

An innovative global software company is seeking a talented Executive Administrative Assistant to provide essential support to senior leadership. This role involves managing calendars, coordinating meetings, and facilitating communication across teams. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organizational skills and proficiency in Microsoft Office tools. Join a company that values creativity and growth, offering flexibility and a comprehensive benefits package. Be part of a diverse team dedicated to shaping the future of industrial software and making a real impact in the industry.

Benefits

Flexible Work Environment

Health and Wellness Benefits

Paid Parental Leave

Paid Sick Leave

PTO for Non-Exempt Employees

Qualifications

• 5+ years of executive administrative experience is preferred.
• Proficient in Microsoft Office products and SharePoint administration.

Responsibilities

• Provide administrative support for executives and manage calendars.
• Assist with travel arrangements and special projects.

Skills

Administrative Skills

Communication Skills

Microsoft Outlook

Microsoft SharePoint

Microsoft Teams

Microsoft PowerPoint

Microsoft Excel

Problem-Solving

Organizational Skills

Project Tracking

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Workday

Job description

We are a leading global software company dedicated to the world of computer aided design, 3D modeling and simulation— helping innovative global manufacturers design better products, faster! With the resources of a large company, and the energy of a software start-up, we have fun together while creating a world class software portfolio. Our culture encourages creativity, welcomes fresh thinking, and focuses on growth, so our people, our business, and our customers can achieve their full potential.

Job Description:

• Provide administrative support for the VP of Technical Operations and Sr. Director of Architecture and Standards

• Manage calendar, contacts and schedule meetings within Siemens, and with outside partners

• Configure, maintain and update Microsoft SharePoint collaboration sites working with the Enterprise Software Solutions staff

• Calendar and team collaboration management using tools like MS Outlook and SharePoint including maintenance of distribution and access lists

• Assist with special projects including analyzing data and developing slides for Operations reviews and other quarterly reports

• Assist managers with expense reports, purchasing card transactions and related documentation

• Assist in making both domestic and international travel arrangements, passport/visa applications and related travel needs including remote meeting planning and collaboration with administrators at various Siemen’s sites

• Order office supplies and related equipment, professional society memberships, trade journal subscriptions

• Assist managers’ needs for hiring, termination onboarding and SoW processes including the opening of personnel requisitions, arranging interview schedules, assisting visiting candidates and assisting with coordination of other employee related processes including tracking of contractors

• Responsible for the meeting planning and logistics for the Leadership team

• Meeting attendance and assistance with documenting and tracking action items

• Liaison with facilities to help coordinate office moves, space planning and conference room set up.

Job Qualifications:

• Bachelor’s degree desired with preferred 5+ years of executive administrative experience.

• Proven administrative and communication skills required including, setting up global meetings using audio/video/web conferencing tools.

• Proficient in working on a PC using Microsoft Outlook, Teams, Sharepoint, Powerpoint, Excel (including formula creation and editing), Word, and Workday.

• Experience administering SharePoint is desired. Ability to organize, multi-task, exercise discretion and initiative are a must.

• Experience with project tracking tools is desired. Ability to decompose tasks, define objectives, and manage dependencies are key attributes for the role.

• Experience providing administrative support for Director, VP Level and above. Excellent problem-solving ability. Ability to use general direction to define objectives and track execution and dependencies.

• Ability to synthesize information into succinct targeted messages and presentations appropriate to the audience.

• Experience in working in a global company with employees in multiple time zones

Competencies:

• Expertise with Microsoft Office products

• Comfortable working in a self-directed environment

• Attention to detail

• Exemplary interpersonal and written communication skills

• Make sound decisions

• Establish plans, work efficiently, manage execution

• Work Collaboratively, build/foster relationships

• Adaptable to work effectively at all levels in the organization

• Adaptable to work effectively across global boundaries, time zones and cultures

• Ability to manage shared tools administration for projects, training, etc

• Strong Organization skills

Why us?

Working at Siemens Software means flexibility - Choosing between working at home and the office at other times is the norm here. We offer great benefits and rewards, as you'd expect from a world leader in industrial software.

A collection of over 377,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality, and we welcome applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit, and business need. Bring your curiosity and creativity and help us shape tomorrow!

Siemens Software. Transform the Everyday

The hourly range for this position is $32.40 to $58.31 and this role is eligible to earn incentive compensation. The actual compensation offered is based on the successful candidate’s work location as well as additional factors, including job-related skills, experience, and relevant education/training. Siemens offers a variety of health and wellness benefits to employees. Details regarding our benefits can be found here: www.benefitsquickstart.com. In addition, this position is eligible for time off in accordance with Company policies, including paid sick leave, paid parental leave and PTO for non-exempt employees.

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