Senior Administrative Assistant - Vascular Surgery

The Medical College of Wisconsin, Inc.; United States; On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Healthcare coverage

Flexible Spending Accounts

403B retirement plan

Vacation and holidays

Job summary

The Medical College of Wisconsin, Inc. is seeking an experienced administrative professional to perform a range of duties requiring substantial skill and knowledge of internal policies and procedures.

The role involves leading projects, preparing confidential correspondence, and managing complex scheduling and travel arrangements. Responsibilities include data compilation for reports, budget support, invoice processing, mail distribution, and meticulous record-keeping.

Qualifications

• Knowledge of computers, clerical procedures, customer service, collaboration, and information management.
• Strong organization, time management, interpersonal, communication, and problem-solving skills.

Responsibilities

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Compose confidential correspondence as needed.
• Develop macros and templates using advanced software.
• Proofread and format documents for accuracy.
• Screen calls and visitors to resolve complex inquiries.
• Coordinate schedules, meetings, and travel arrangements.
• Prepare reports by compiling data from multiple sources.
• Assist in budget preparation and monitoring expenditures.
• Process payments, requisitions, and invoices.
• Distribute mail and maintain accurate filing systems.

Skills

Computers

Clerical procedures

Customer service

Collaboration

Information management

Organization

Time management

Interpersonal skills

Communication skills

Problem solving

Education

High school diploma

Job description

Summary

Under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures.

Primary Responsibilities

Anticipate and initiate action regarding administrative functions while coordinating and leading projects. Compose correspondence as needed, which may contain confidential information. Use complex functions of a variety of computer applications and software packages to develop macros and templates. Proofread and format documents to ensure accuracy. Screen telephone calls and visitors to resolve complex inquiries. Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements. Compile data and information from multiple sources to prepare reports. Assist in budget preparation and monitoring expenditures. Process payment requests, requisitions, and invoices. Distribute mail and organize filing systems accurately maintaining records.

Knowledge – Skills – Abilities

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem solving skills.

Qualifications

Appropriate experience may be substituted on equivalent basis. Minimum Required Education: High school diploma. Minimum Required Experience: 5 years of experience.

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment. Sensory Acuity: Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Classification

FLSA Status: Non-Exempt. FLSA Test: Administrative.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
• Flexible Spending options.
• 403B Retirement Package.
• Competitive Vacation and Paid Holidays offered.
• Tuition Reimbursement.
• Paid Parental Leave.
• Employee & Family Assistance Program (EFAP).
• Pet Insurance.
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

Our Values

Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect.

We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws.

We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within.

Our values define who we are, what we stand for and how we conduct ourselves at MCW.

If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you.

For more information, please visit our institutional website.

Equal Opportunity Employer

MCW is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status.

Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

About Us

MCW brings together the most inquisitive, passionate minds in science, medicine, education and community engagement to tackle today’s toughest challenges in health and society. Academic medicine is at the center of where scientists, physicians and students work hand-in-hand with the community to ask the most important questions and fuel the cycle of innovation that shapes the future of medicine. With around 1,600 full-time and part-time faculty and approximately 3,500 full-time employees, MCW is home to a diverse group of thought leaders working in collaboration to pioneer pathways to a healthier world and drive a continuous cycle of life-changing discovery.