Senior Administrative Assistant - Vascular Surgery

Medical College of Wisconsin; Milwaukee (WI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Dental coverage

Vision coverage

Tuition reimbursement

Paid holidays

Parental leave

403B retirement

Job summary

The Medical College of Wisconsin in Milwaukee seeks an experienced administrative professional to perform routine and advanced administrative duties under general direction. You will manage confidential correspondence, coordinate projects, and prepare reports to support campus operations.

You will use a range of office software to create templates, proofread documents, schedule meetings, travel, and process payments.

Qualifications

• High school diploma or equivalent.
• At least 5 years of administrative experience.
• Experience with budget preparation and monitoring expenditures may be helpful.

Responsibilities

• Anticipate and lead administrative projects.
• Compose confidential correspondence.
• Develop macros and templates in office software.
• Proofread and format documents.
• Screen calls and visitors to resolve inquiries.
• Coordinate schedules, meetings, and travel arrangements.
• Prepare reports from multiple sources.
• Process payments, requisitions, and invoices.
• Manage filing and mail distribution.

Skills

Administration

Time management

Communication

Customer service

Project coordination

Education

High school diploma

Tools

Microsoft Office

Job description

Summary

Under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures.

Primary Responsibilities

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Compose correspondence as needed, which may contain confidential information.
• Use complex functions of a variety of computer applications and software packages to develop macros and templates
• Proofread and format documents to ensure accuracy
• Screen telephone calls and visitors to resolve complex inquiries.
• Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
• Compile data and information from multiple sources to prepare reports.
• Assist in budget preparation and monitoring expenditures.
• Process payment requests, requisitions, and invoices.
• Distribute mail and organize filing systems accurately maintaining records.

Knowledge - Skills - Abilities

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.

Organization, time management, interpersonal, communication, and problem solving skills.

Qualifications

Appropriate experience may be substituted on equivalent basis.

Minimum Required Education:

High school diploma

Minimum Required Experience:

5 years of experience

#LI-SN1

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Classification

FLSA Status Non-Exempt

FLSA Test Administrative

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.