Administrative Assistant - Radiation Oncology

Medical College of Wisconsin; Milwaukee (WI); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

403B Retirement Plan

Paid vacation and holidays

Tuition reimbursement

Job summary

Medical College of Wisconsin is seeking an administrative support professional to perform routine duties under general supervision. You will prepare documents, answer calls, coordinate calendars, track supplies, process invoices, greet visitors, and maintain regulatory-compliant records.

The role emphasizes collaboration, strong organizational skills, and customer service. Candidates should have a high school diploma and at least three years of experience; EPIC experience is preferred.

Qualifications

• High school diploma required.
• At least 3 years of administrative/clerical experience.
• Experience with EPIC is preferred.

Responsibilities

• Prepare and compose correspondence, reports, memoranda, and other documents using computers and software.
• Answer and relay telephone calls, resolve routine inquiries, and take messages.
• Gather information to compile and prepare reports from multiple sources on a schedule.
• Coordinate and maintain calendar of events, appointments, meetings, and travel for staff.
• Order and track office supplies.
• Process basic payment requests, requisitions, and invoices.
• Greet and direct visitors with accurate information.
• Maintain records and file systems per regulatory guidelines.
• Respond to varied situations in the division or department.
• Perform other duties as assigned.

Skills

Computers

Clerical Procedures

Customer Service

Collaboration

Organization

Time Management

Interpersonal Skills

Communication

Problem Solving

Education

High school diploma

Tools

EPIC

Job description

Summary

Under general supervision, perform routine administrative duties requiring general knowledge of organizational policies and procedures.

Primary Responsibilities

• Prepare and compose correspondence, reports, memoranda, and other documents using basic and more advanced functions of computer applications and software packages.
• Answer and relay telephone calls, resolve routine inquiries, and take appropriate messages.
• Gather information needed to compile and prepare reports from multiple sources following a predetermined reporting schedule.
• Coordinate and maintain calendar of events, appointments, meetings, and travel itineraries for assigned staff.
• Order and track office supplies
• Process basic payment requests, requisitions, and invoices.
• Greet and direct visitors providing factual information.
• Maintain records and file system to effectively manage information following regulatory guidelines.
• Respond to various situations in the work of the division or department.
• Other duties as assigned.

Knowledge - Skills - Abilities

• Knowledge of Computers
• Clerical Procedures
• Customer Service Standards
• Collaboration and Information Management.
• Organization
• Time Management
• Interpersonal, Communication, and Problem Solving Skills.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education:High school diploma

Minimum Required Experience: 3 years of experience

Preferred Experience: EPIC

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Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.