Clinical Program Coordinator I - Hematopathology

The Medical College of Wisconsin, Inc.; United States; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Paid time off & holidays

On campus fitness facility

403B Retirement plan

Job summary

The Medical College of Wisconsin, Inc. is seeking an experienced administrator to oversee the Hematopathology Division’s daily clinical and administrative activities. You will collaborate on division materials and maintain databases, supporting timely communication and organizational efficiency.

You will manage calendars, coordinate meetings and onboarding, and help disseminate division data and reports to stakeholders. This role supports a dynamic academic medical environment at MCW.

Qualifications

• Bachelor’s degree required; experience may substitute education on an equivalent basis.
• Minimum of 2 years of related experience.

Responsibilities

• Collaborate on division materials such as educational, marketing materials, websites, forms and reports.
• Develop and maintain comprehensive databases and files for the division.
• Support clinical workflows and coordinate with internal stakeholders for timely communication.
• Maintain program timelines and track deadlines and deliverables.
• Manage faculty calendars, schedule meetings, prepare agendas and minutes.
• Coordinate the division newsletter content, formatting and distribution.
• Organize internal and external meetings, site visits and events.
• Coordinate onboarding for division faculty with leadership.

Skills

Organization

Time management

Interpersonal skills

Communication skills

Problem solving

Education

Bachelor’s degree

Job description

Summary

Work under the direction of the Senior Business Operations Coordinator and the Faculty Leader of the Hematopathology Division to oversee daily administrative and clinical activities.

Primary Responsibilities

• Collaborate on the development of division materials, including educational materials, marketing materials, websites, forms, and reports.
• Partner with division leadership to develop, implement, and maintain comprehensive databases and files related to the division.
• Support clinical workflows by proactively identifying information needs and coordinating with internal stakeholders to ensure timely and accurate communication.
• Maintain program timeline, including tracking key deadlines and deliverables across division initiatives.
• Manage faculty calendars, coordinate meetings, and prepare agendas, minutes, and relevant materials for all Hematopathology faculty.
• Manage monthly department newsletter, including content collection, formatting, and distribution.
• Organize internal and external meetings, site visits, and special events.
• Conduct and coordinate faculty onboarding in the division in partnership with division leadership. Responsibilities include building itineraries, scheduling onboarding meetings, and providing the administrative overview in partnership with the Senior Business Operations Coordinator.
• Collect, analyze, and disseminate division data.
• Report division data and progress to division stakeholders.
• Participate in relevant committees that advance the division and the profession.

Knowledge – Skills – Abilities

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem solving skills.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Bachelor’s degree Minimum Required Experience: 2 year’s #LI-SN1

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options 403B Retirement Package Competitive Vacation and Paid Holidays offered Tuition Reimbursement Paid Parental Leave Employee & Family Assistance Program (EFAP) Pet Insurance On campus Fitness Facility, offering onsite classes Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview For a full list of positions see: MCW Careers

Our Values

Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect.

We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws.

We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within.

Our values define who we are, what we stand for and how we conduct ourselves at MCW.

If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status.

Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

About Us

Together, we can build a healthier world. A student, an educator, a scientist and a community leader — alone, they can do many things. Together, the question isn’t what they can do, but what can’t they.

The Medical College of Wisconsin (MCW) brings together the most inquisitive, passionate minds in science, medicine, education and community engagement to tackle today’s toughest challenges in health and society.

Academic medicine is at the center of where scientists, physicians and students work hand-in-hand with the community to ask the most important questions and fuel the cycle of innovation that shapes the future of medicine.

Medical College of Wisconsin The tireless pursuit of knowledge and the power of academic medicine is at the core of everything we do at MCW.

Bringing together the world’s top scientists and clinicians, inspired students and invested communities, we are driven to solve the most complex challenges in health and society.

With around 1,600 full-time and part-time faculty and approximately 3,500 full-time employees, MCW is home to a diverse group of thought leaders working in collaboration to pioneer pathways to a healthier world and drive a continuous cycle of life-changing discovery.