Senior Administrative Assistant - Technology

M&T Bank; Buffalo (NY); Hybrid; USD 29,000 - 47,000; Full time

Job summary

M&T Bank in Buffalo, NY is seeking an experienced administrative professional to support senior Technology leaders. This role requires coordinating calendars, travel, and cross-functional initiatives with a high level of discretion.

You will craft executive communications and manage complex schedules, while aiding in organizational priorities and workforce activities. A strong on-site presence with one remote day per week is expected, at a four-day onsite cadence.

Qualifications

• Associate's degree or equivalent in experience.
• 4 years progressive administrative and operational support experience.
• Pay range: $20.55 - $34.25 per hour (USD) for Buffalo, NY location.

Responsibilities

• Serve as a liaison between leadership, employees, and key business partners; facilitate coordination across teams.
• Partner with senior leaders to manage priorities and ensure execution of administrative activities.
• Create executive communications, agendas, and meeting materials for leadership.
• Coordinate leadership meetings, town halls, employee engagement activities, and events.
• Manage complex calendars, scheduling, travel arrangements, and meeting logistics for senior leaders.

Skills

Executive coordination

Calendar management

Travel arrangements

Communication & liaison

Education

Associate's degree

Job description

four days onsite at our Seneca One Buffalo, NY location, with the flexibility to work from home one day per week

Overview:

Provides strategic administrative and operational support to senior Technology leaders and their organizations. Serves as a trusted partner responsible for executive support, coordination of organizational priorities, communications, events, workforce activities, and cross-functional initiatives. Operates with a high degree of independence, discretion, and sound judgment in a fast-paced environment while helping drive organizational effectiveness across leadership teams.

Primary Responsibilities:

• Serve as a liaison between leadership, employees, and key business partners, responding to questions and facilitating coordination across teams.
• Partner with senior leaders to manage priorities, anticipate needs, and ensure the effective execution of administrative and operational activities.
• Create executive-level communications, agendas, meeting materials, and other correspondence on behalf of leadership.
• Coordinate leadership meetings, town halls, employee engagement activities, recognition programs, and special events.
• Manage complex calendars, scheduling, travel arrangements, and meeting logistics for one or more senior leaders.
• Support organizational initiatives, projects, and workforce-related activities requiring coordination across multiple stakeholder groups.
• Track action items and follow-up activities resulting from leadership discussions and organizational priorities.
• Maintain confidential information and exercise sound judgment when handling sensitive business and personnel matters.
• Prepare expense reports, and other financial documentation while maintaining accurate records.
• Coordinate with partners across Human Resources, Finance, Corporate Services, Technology, and other business functions to support department operations.
• Identify opportunities to improve administrative processes and enhance organizational effectiveness.
• Adhere to applicable compliance and operational risk controls in accordance with Company and regulatory standards.
• Promote an environment that supports belonging and reflects the M&T Bank brand.
• Maintain M&T internal control standards, including timely implementation of audit and regulatory requirements, as applicable.
• Complete other related duties as assigned.

Education and Experience Required:

Associate's degree or equivalent in experience

4 years progressive administrative and operational support support experience with demonstrated development of skills on-the-job

M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $20.55 - $34.25 Hourly (USD). The successful candidate’s particular combination of knowledge, skills, and experience will inform their specific compensation.

Location

Buffalo, New York, United States of America