Senior Administrative Assistant, Regional Office

State of Washington; Spokane (WA); On-site; USD 55,000 - 71,000; Full time

Job summary

Washington State Department of Children, Youth, and Families (DCYF) is seeking an Administrative Assistant 4 to support the Juvenile Rehabilitation Regional Parole Office and assist the Region 1 Administrator. The role involves confidential administrative tasks, developing office processes, and maintaining complex databases and filing systems.

You will oversee staff, coordinate training, schedule meetings, process background checks, and manage contracts and travel.

Qualifications

• Four years of progressively responsible experience in office/clerical secretarial, bookkeeping, accounting, or general administrative work.
• Ability to take action to learn and grow.
• Ability to take action to meet the needs of others.

Responsibilities

• Provide sole confidential administrative support to the Regional Administrator.
• Assist in the development of office processes; maintain calendars; schedule, arrange, and confirm meetings.
• Take meeting minutes and proofread and prepare documents for distribution.
• Monitor and ensure adherence to Background check requirements established by administration.
• Process and monitor all performance evaluations and Position Descriptions throughout Region 1.
• Maintain local JR contract files and work with the Central Office Contracts Manager. Manage monthly incoming billing statements for both office and JR Contracts.
• Respond to public disclosure and other requests for information. Review, redact, verify, and complete all Public Disclosure requests for the Spokane office.
• Act as the Regional training manager, assisting with scheduling and monitoring for the completion of mandatory training by employees. Ensure staff are trained in relevant statutes, rules, policies and procedures.
• Process, monitor, and schedule travel arrangements and related recordkeeping.
• Maintain Petty Cash and P-Cards as well as the contents of the JR office safe (Bus tokens, client incentives, client possessions).

Skills

Office/clerical experience

Learning ability

People/customer focus

Job description

Washington State Department of Children, Youth, and Families (DCYF) is seeking an Administrative Assistant 4 to support the Juvenile Rehabilitation Regional Parole Office and assist the Region 1 Administrator. The role involves confidential administrative tasks, developing office processes, and maintaining complex databases and filing systems.

You will oversee staff, coordinate training, schedule meetings, process background checks, and manage contracts and travel.