Administrative Assistant 4 (AA4) - Spokane

State of Washington; Spokane (WA); On-site; USD 55,000 - 71,000; Full time

Job summary

Washington State Department of Children, Youth, and Families (DCYF) is seeking an Administrative Assistant 4 to support the Juvenile Rehabilitation Regional Parole Office and assist the Region 1 Administrator. The role involves confidential administrative tasks, developing office processes, and maintaining complex databases and filing systems.

You will oversee staff, coordinate training, schedule meetings, process background checks, and manage contracts and travel.

Qualifications

• Four years of progressively responsible experience in office/clerical secretarial, bookkeeping, accounting, or general administrative work.
• Ability to take action to learn and grow.
• Ability to take action to meet the needs of others.

Responsibilities

• Provide sole confidential administrative support to the Regional Administrator.
• Assist in the development of office processes; maintain calendars; schedule, arrange, and confirm meetings.
• Take meeting minutes and proofread and prepare documents for distribution.
• Monitor and ensure adherence to Background check requirements established by administration.
• Process and monitor all performance evaluations and Position Descriptions throughout Region 1.
• Maintain local JR contract files and work with the Central Office Contracts Manager. Manage monthly incoming billing statements for both office and JR Contracts.
• Respond to public disclosure and other requests for information. Review, redact, verify, and complete all Public Disclosure requests for the Spokane office.
• Act as the Regional training manager, assisting with scheduling and monitoring for the completion of mandatory training by employees. Ensure staff are trained in relevant statutes, rules, policies and procedures.
• Process, monitor, and schedule travel arrangements and related recordkeeping.
• Maintain Petty Cash and P-Cards as well as the contents of the JR office safe (Bus tokens, client incentives, client possessions).

Skills

Office/clerical experience

Learning ability

People/customer focus

Job description

Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy—thriving physically, emotionally and academically, nurtured by family and community.”

Job Class: Administrative Assistant 4
Location: Spokane
Closes: Thursday, September 10th ,2026
Salary: $54,504.00 – $71,407.00 Annually

The Department of Children, Youth, and Families (DCYF) is accepting applications for an Administrative Assistant 4 to work in a Juvenile Rehabilitation Regional Parole Office and directly support the Juvenile Rehabilitation (JR) - Region 1 Administrator. This position performs complex secretarial duties to include: prioritizing work, compiling reports, developing, modifying and maintaining databases, maintaining office record keeping and filing systems, and frequent and direct contact with clients, the public, staff, and other agencies.

The Opportunity:

In this job, you will function as confidential Administrative Support, oversee/supervise staff to ensure the integrity of parole data systems and interpret and apply administrative policies to the work of the clerical unit - ensuring the work unit and or office support is maintained and provided to staff and public. You will act as the regional representative for personnel‑related functions, coordinate training for staff as needed, and represent the Region on assigned statewide committees.

Some of what you'll do:

• Provide sole confidential administrative support to the Regional Administrator.
• Assist in the development of office processes; maintain calendars; schedule, arrange, and confirm meetings.
• Take meeting minutes and proofread and prepare documents for distribution.
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• Monitor and ensure adherence to Background check requirements established by administration.
• Process and monitor all performance evaluations and Position Descriptions throughout Region 1.
• Maintain local JR contract files and works with the Central Office Contracts Manager. Manage monthly incoming billing statements for both office and JR Contracts
• Respond to public disclosure and other requests for information. Review, redact, verify, and complete all Public Disclosure requests for the Spokane office.
• Act as the Regional training manager, assisting with scheduling and monitoring for the completion of mandatory training by employees. Ensure staff are trained in relevant statutes, rules, policies and procedures.
• Process, monitor, and schedule, travel arrangements and related recordkeeping.
• Maintain Petty Cash and P-Cards as well as the contents of the JR office safe (Bus tokens, client incentives, client possessions.

Required Qualifications:

• Four years of progressively responsible experience in office/clerical secretarial, bookkeeping, accounting, or general administrative work.
• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Previously demonstrated work experience in a highly accountable and measured performance environment.
• Previously demonstrated work experience as an administrative assistant or secretary within a Juvenile Rehabilitation facility and/or residence.
• Prior experience and/or ability to engage and participate in a cohesive and collaborative team environment.
• Prior experience supervising one or more employees.

Supplemental Information:

The Department of Children, Youth, and Families (DCYF) is committed to Washington's children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our goal to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

Applicants selected for an interview are required to pass a national fingerprint background check and complete a questionnaire mandated by the Prison Rape Elimination Act (PREA) inquiring about any sexual misconduct. Information from the background check will not necessarily preclude employment but is considered in determining the applicant's suitability and competence to perform in the job.

This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/.

This recruitment may be used to fill multiple vacancies.

Benefits eligibility for this position may be different than what’s listed in the benefits tab of this recruitment announcement, for more information on employee benefits eligibility visit Public Employee Benefits Board (PEBB).

If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact the Talent Acquisition Specialist. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at [phone] or email [e-mail].

Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.

DCYF participates in the federal E-Verify program. The selected candidate must provide proof of identity and authorization to work in the United States, consistent with E-Verify requirements, on their first day of employment.