Senior Administrative Assistant, Real Assets

Blue Owl; New York (NY); On-site; USD 100,000 - 120,000; Full time

Job summary

Blue Owl is seeking a Senior Administrative Assistant to support Real Assets senior leadership in NYC. You will manage calendars, coordinate meetings and travel, handle expense reporting, and oversee office operations with discretion and professionalism.

The ideal candidate has at least five years of administrative experience, is proficient in Microsoft Office, Adobe Acrobat DC, Concur, and preferably Salesforce, and possesses strong organizational and communication skills for a fast-paced,

Qualifications

• Bachelor's degree or equivalent experience preferred.
• At least five years of relevant administrative experience, some within financial services preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat DC, and Concur.
• Experience using Salesforce is preferred but not required.

Responsibilities

• Manage complex calendars and arrange appointments, meetings, conferences, and heavy travel plans (domestic and international).
• Schedule conference rooms, catering, and audio-visual equipment as needed, prepare meeting materials as requested (digital or print).
• Track all required receipts from business expenses and travel, compile and submit accurately allocated expense reports for all team members.
• Act as point of contact for internal and external clients; respond to emails and phone calls; track and ensure outstanding meeting requests are addressed.
• Maintain files and records so they remain updated and easily accessible, intake and organization of all mail and legal documents and other correspondence.
• Develop and maintain relationships with key stakeholders, including senior leadership, colleagues, vendors, and visitors.
• Build trust by demonstrating reliability, confidentiality, and good judgment.
• Manage conference attendance including registration, payment, organization and tracking of attendees, liaising with representatives if/when required.
• Complete various ad hoc administrative projects and tasks as assigned.

Skills

Calendar management

Travel coordination

Expense reporting

Office management

Discretion

Communication

Attention to detail

Independent & collaborative

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Adobe Acrobat DC

Concur

Salesforce

Job description

Blue Owl (NYSE: OWL) is a leading asset manager that is redefining alternatives®.

With $330 billion in assets under management as of September 30, 2026, we invest across three multi-strategy platforms: Credit, Real Assets and GP Strategic Capital. Anchored by a strong permanent capital base, we provide businesses with private capital solutions to drive long‑term growth and offer institutional investors, individual investors, and insurance companies differentiated alternative investment opportunities that aim to deliver strong performance, risk‑adjusted returns, and capital preservation.

Together with approximately 1,430 experienced professionals globally, Blue Owl brings the vision and discipline to create the exceptional. To learn more, visit www.blueowl.com

Job Description

The Senior Administrative Assistant will provide support to Real Assets Senior Leadership across all aspects of their daily work including but not limited to scheduling meetings, managing calendars, expense reporting, travel arrangements, general organization, and office management. The successful candidate will be detail‑oriented, highly organized, able to multitask effectively, have strong interpersonal skills, excellent communication skills, and always demonstrate professionalism.

Responsibilities

• Manage complex calendars and arrange appointments, meetings, conferences, and heavy travel plans (domestic and international)
• Schedule conference rooms, catering, and audio‑visual equipment as needed, prepare meeting materials as requested (digital or print)
• Track all required receipts from business expenses and travel, compile and submit accurately allocated expense reports for all team members
• Act as point of contact for internal and external clients; respond to emails and phone calls; track and ensure outstanding meeting requests are addressed
• Maintain files and records so they remain updated and easily accessible, intake and organization of all mail and legal documents and other correspondence
• Develop and maintain relationships with key stakeholders, including senior leadership, colleagues, vendors, and visitors
• Build trust by demonstrating reliability, confidentiality, and good judgment
• Manage conference attendance including registration, payment, organization and tracking of attendees, liaising with representatives if/when required
• Complete various ad hoc administrative projects and tasks as assigned

Qualifications

• Bachelor's degree or equivalent experience preferred
• At least five years of relevant administrative experience, some within financial services preferred
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat DC, and Concur
• Experience using Salesforce is preferred but not required
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively
• Highly discreet and professional
• Exceptional attention to detail

It is expected that the base annual salary range for this New York City‑based position will be $100,000 to $120,000. Role overtime eligible. Actual salaries may vary based on factors, such as skill, experience, and qualification for the role. Employees may be eligible for a discretionary bonus, based on factors such as individual and team performance.

Blue Owl is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.