Administrative Assistant, Insurance Solutions

Blue Owl; New York (NY); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Health, Dental and Vision insurance

401(k) plan

Healthcare and Dependent Care Flexible

Short/Long Term Disability Insurance

Paid Time Off

Job summary

Blue Owl is seeking an Administrative Assistant to support our Insurance Solutions team. This in-office role requires highly organized, proactive professionals who coordinate complex schedules, manage travel, and serve as a trusted partner with internal and external stakeholders.

The role emphasizes accuracy, discretion, and the ability to manage competing priorities in a fast-paced, institutional environment. Salary ranges reflect New York norms and eligibility for discretionary bonus.

Qualifications

• Prior administrative experience within financial services preferred.
• Advanced proficiency in Microsoft Outlook and Microsoft Office.
• Familiarity with CRM systems and event management platforms a plus.
• Proven experience coordinating extensive international travel.
• Leverage AI as a tool to drive efficiency.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage competing priorities with professionalism and discretion.
• Proactive, dependable, and capable of working independently.
• Collaborative mindset with a strong sense of ownership and accountability.

Responsibilities

• Coordinate complex scheduling and partnering closely with executives, clients, prospects, and internal administrative teams to ensure efficiency and accuracy.
• Prepare and organize materials for external client and prospect engagements.
• Arrange domestic and international travel and support related expense reporting processes.
• Maintain and update contact records within CRM systems and generate reports as needed.
• Collaborate with the broader administrative team to support firmwide initiatives and evolving business needs.
• Provide support on special projects and ad hoc requests as required.

Skills

Administrative experience

Outlook

Microsoft Office

CRM systems

Travel coordination

AI tools usage

Organizational skills

Prioritization

Independent work

Discretion

Stakeholder management

Tools

Microsoft Outlook

Microsoft Office

CRM systems

Job description

Blue Owl (NYSE: OWL) is a leading asset manager that is redefining alternatives®.

With $330 billion in assets under management as of September 30, 2026, we invest across three multi-strategy platforms: Credit, Real Assets and GP Strategic Capital. Anchored by a strong permanent capital base, we provide businesses with private capital solutions to drive long-term growth and offer institutional investors, individual investors, and insurance companies differentiated alternative investment opportunities that aim to deliver strong performance, risk-adjusted returns, and capital preservation.

Together with approximately 1,430 experienced professionals globally, Blue Owl brings the vision and discipline to create the exceptional. To learn more, visit www.blueowl.com

This role is in office Monday to Thursday.

The Role:

We are seeking a highly organized, proactive, and professional Administrative Assistant to support our Insurance Solutions team. This individual will play a critical role in ensuring the efficient operation of the team by providing administrative support, coordinating complex schedules, managing travel and expenses, and serving as a key point of contact for internal and external stakeholders. The successful candidates will operate as trusted partners to the business, demonstrating sound judgment, attention to detail, and the ability to manage priorities in a fast‑moving, institutional environment.

Responsibilities:

• Coordinate complex scheduling and partnering closely with executives, clients, prospects, and internal administrative teams to ensure efficiency and accuracy
• Prepare and organize materials for external client and prospect engagements
• Arrange domestic and international travel and support related expense reporting processes
• Maintain and update contact records within CRM systems and generate reports as needed
• Collaborate with the broader administrative team to support firmwide initiatives and evolving business needs
• Provide support on special projects and ad hoc requests as required

Qualifications:

• Prior administrative experience within financial services preferred
• Advanced proficiency in Microsoft Outlook and Microsoft Office
• Familiarity with CRM systems and event management platforms a plus
• Proven experience coordinating extensive international travel
• Leverage AI as a tool to drive efficiency
• Strong organizational skills with exceptional attention to detail
• Ability to manage competing priorities with professionalism and discretion
• Proactive, dependable, and capable of working independently
• Collaborative mindset with a strong sense of ownership and accountability

The base annual salary range for this New York-based position will be $85,000 to $105,000. Actual salary offered will be based on the candidate's skill, experience, and qualification for the role. Employees may be eligible for a discretionary bonus, based on factors such as individual and team performance. This role is classified as non‑exempt and is eligible for overtime pay in accordance with applicable federal, state, and local laws.

Benefits for this role include Health, Dental and Vision insurance, 401(k), Healthcare and Dependent Care Flexible Spending Account, Short Term Disability insurance, Long Term Disability Insurance, Family Planning Support, Paid Time Off, and Leave of Absences. All such benefits are subject to the terms/conditions of the Company's benefits plans and policies.

Blue Owl is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.